1301-26-R-IFBD-00044-V03

The Mississippi State Department of Health (MSDH) issued Invitation for Bid 1301-26-R-IFBD-00044 on January 30, 2026, soliciting qualified vendors to provide confidential off-site document shredding services for Region 1 across 35 locations in northern Mississippi, including district offices and county health department facilities. The procurement seeks a reliable provider capable of ensuring secure and compliant document destruction services meeting HIPAA and NAID standards, with services encompassing secure chain of custody procedures, Level P minimum shredding standards, and provision of 95-gallon totes to each location. Bids must be submitted through the agency's OpenGov Procurement portal by February 27, 2026, at 2:00 p.m. CST, with bid opening scheduled for March 6, 2026. The contract period is estimated to run from March 6, 2026, through June 30, 2027, with the agency retaining options to renew for up to three additional one-year periods at its sole discretion. Pricing submissions must cover all 35 locations with varying pickup frequencies (predominantly twice weekly) and tote quantities, plus a lump sum shredding fee for additional services, with all costs inclusive of labor, equipment, insurance, and overhead. Minimum bidder qualifications include three years of prior experience in similar services, NAID AAA Certification, a valid Mississippi business license, financial stability documentation, and demonstrated ability to perform the work. Award will be made to the lowest responsible and responsive bidder based on compliance with solicitation requirements and technical qualifications.

The solicitation does not indicate set-aside designations or restrictions limiting response to specific enterprise categories, though all contractors must comply with Mississippi's equal opportunity employer requirements prohibiting discrimination and must meet all applicable federal, state, and local laws including e-verification requirements for newly hired employees. Contractors are required to execute a Business Associate Agreement with MSDH addressing protected health information safeguards, breach notification protocols (within five days of discovery), and employee conduct requirements on state property, as well as demonstrate compliance with HIPAA, FISMA, and NAID standards. The contractor bears responsibility for all damages, employee supervision, background checks if requested by the agency, and immediate replacement of underperforming staff at no additional cost to MSDH. No incumbent vendors or current contractors are listed in the solicitation documents. The specific award value or budget range is not disclosed in the available procurement materials, though all contract provisions including pricing and terms will be posted publicly on www.transparency.ms.gov following award. Contracts are contingent upon Public Procurement Review Board (PPRB) and/or Office of Personal Service Contract Review (OPSCR) approval, and MSDH reserves the right to terminate contracts with 10 business days' written notice if funding becomes insufficient.