1301-26-R-IFBD-00009

The Mississippi State Department of Health (MSDH) has issued an Invitation for Bid (IFB) Number 2025-IFB-326 for Autoclave Preventative Maintenance Services, seeking a qualified vendor to perform quarterly maintenance on 10 autoclave machines located at the Public Health Laboratory. The specific equipment includes 2- 433/533LS Sterilization units, 2-GTS-30A Boiler/Integrated boilers, 3- 6613/633 Sterilizers, and 3- SG-50-L Boiler/Integrated boilers. Bidders must possess a valid Mississippi business license and hold professional certifications in ISO9001 or ISO13485 and FDA Compliance, with a minimum of 5 years of experience providing similar services. The bid is due by 10:00 am CST on October 6, 2025, with a bid opening scheduled for 2:00 pm the same day, and the contract is anticipated to run from October 6, 2025, to June 30, 2026, with potential renewal for two additional one-year periods. Evaluation will follow a lowest-cost, responsive, and responsible bid methodology, with the lowest bidder receiving the maximum 100 points for cost. Vendors must submit comprehensive pricing that includes all associated costs with no additional or hidden fees, and provide various attachments such as a bid cover sheet, bid form, references, and potential conflict of interest disclosures.

There are no specific set-aside designations or restrictions on participating organizations mentioned in the solicitation documents. Bidders must demonstrate professional capabilities through submitted references, with the agency requiring the ability to contact at least two references within two business days of bid opening. The procurement does not list any incumbent vendors or specify existing infrastructure requirements beyond the 10 autoclave units. While a specific budget range is not explicitly stated, the bid requires comprehensive pricing that covers equipment, materials, insurance, overhead, profit, vehicles, fuel, labor, supervision, and all necessary business certifications, licenses, and permits. The contract includes standard state provisions such as potential electronic payment methods, compliance with state and federal regulations, and the state's reserved right to terminate the contract with 10 working days' notice if funds become unavailable. Contractors will be required to carry professional liability and general liability insurance, and the contract will be subject to Mississippi's Public Records Act and Accountability and Transparency Act.