1219 Strategic Planning

The California Department of State Hospitals (DSH) is conducting an open market competitive procurement through Request for Quotation (RFQ) #1219 for Strategic Planning and Software consulting services and goods. The RFQ was released on May 18, 2026, with a submission deadline of May 28, 2026, at 10:00 AM via the Vendor Submission Portal, with the procurement contact being Alfredo Rosales at alfredo.rosales@dsh.ca.gov or (916) 562-3799. The scope of work encompasses comprehensive IT consulting services including strategic planning and road-mapping, IT governance and portfolio management, business analysis, process design, communication planning, and organizational change management support, to be delivered on a time-and-materials, task-oriented basis with hourly billing for staff positions including Project Manager, Senior Program Manager, Business Analyst III, Consultant III, and Functional Specialist III. The contract includes delivery of an IBM Enterprise Application Viewer (EAV) tool suite for static code analysis with 20 hours of IBM support services available Monday through Friday, 8:00 AM to 5:00 PM EST, excluding U.S. public holidays, provided across five DSH facility locations (Atascadero, Coalinga, Metropolitan/Norwalk, Patton, and Napa) plus Sacramento headquarters. The initial contract term is one year from execution with an optional one-year extension available at the same rates, subject to DSH purchasing authority limitations and appropriate approvals from the Department of General Services or California Department of Technology. Award will be made to the supplier meeting all administrative requirements and providing the lowest net cost quotation, with DSH reserving the right to award based on individual items or all items collectively. All proposed hourly rates for professional services are subject to maximum rates outlined in the applicable CMAS Agreement, and contractors must comply with DSH information privacy and security requirements including FIPS 140-2 certified encryption algorithms with 128-bit keys or higher, maintain audit trails, conduct background checks on workforce members, report security incidents within 24 hours, and disclose any intent to use Generative Artificial Intelligence in deliverables.

A five percent small business preference is available to California-certified small businesses or non-small businesses with 25 percent certified small business subcontractor participation, and a separate five percent Disabled Veteran Business Enterprise (DVBE) Incentive is available based on confirmed DVBE participation with adjustments ranging from three to five percent to the net quotation price. All bidders, including certified small businesses, microbusinesses, and DVBE contractors and subcontractors, must demonstrate compliance with commercially useful function requirements under California Government Code Section 14837(d)(4) and Military and Veterans Code Section 999(b)(5)(B), certifying responsibility for executing distinct elements of the purchase order, performing normal business functions, managing inventories and materials, and limiting subcontracting to industry-standard levels. Required administrative submissions include a Cover Sheet, DSH Cost Table, Commercially Useful Function Documentation, STD 204 Payee Data Record, Bidder Declaration (GSPD-05-105), Seller's Permit for tangible goods, California Corporation ID, California Civil Rights Laws Certification for contracts $100,000 and over, completed Statement of Work with vendor contact information, and GenAI Technology Use & Reporting notification if applicable, with failure to report GenAI use potentially resulting in bid disqualification. Software license and maintenance fees are considered subscriptions with first-year payment and annual invoicing for remaining subscription periods of 12 months or longer, billed monthly in arrears within the fiscal year services are rendered at Net 45 Days payment terms with F.O.B. Destination Freight Prepaid. No specific award value or budget range is disclosed in the solicitation documents; vendors must complete the Cost Table (Exhibit B-1) with their proposed pricing for on-demand IT consulting services based on estimated hours and maximum hourly rates, plus the 12-month EAV Accelerator License Subscription with included IBM support services to determine their total contract value.