1130-26-R-NBID-00013

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management, is soliciting proposals for a nonexclusive, negotiated state contract to supply Traffic Signal Parts under RFx 3130002300 (Contract 1130-26-R-NBID-00013). Manufacturers must submit electronic proposals through Mississippi's MAGIC e-procurement system by 3:00 p.m. CDT on April 17, 2026, with the contract term commencing July 1, 2026, and terminating June 30, 2027, with no renewal options. The procurement encompasses a comprehensive range of traffic signal components and systems, including traffic signal cabinets (Types I through V), actuated controllers, malfunction management units, detection systems (inductive loop, radar, video, magnetometer, and thermal), emergency vehicle preemption systems, pedestrian signal heads, flashing beacons, radio interconnect systems, LED illuminated signs, cabinet monitoring devices, and associated electrical infrastructure. All equipment must meet detailed technical specifications outlined in Attachment A, including compliance with NEMA TS 2-2003, MUTCD, ITE standards, FCC regulations, and UL listings, with operating temperature requirements from -40°F to +165°F and warranty periods ranging from one to five years depending on component type. Qualified manufacturers must submit a signed proposal letter from an authorized representative, a dealers' list identifying all authorized distributors, a price list in Excel format showing MSRP and competitive discounts, an internal catalog spreadsheet, and (for incumbent vendors) a purchase summary with signed attestation; all pricing must reflect firm, competitive discounts with no price increases permitted during the twelve-month contract period. Pricing shall be submitted on an F.O.B. Destination basis with all freight and shipping costs the responsibility of the vendor, and all vendors must be registered in Mississippi's e-procurement system with current W-9 forms on file prior to submission.

The solicitation does not specify set-aside designations or restrictions for disadvantaged enterprises or minority-owned businesses based on the available documentation. No incumbent vendors or current contractors are specifically identified in the provided materials, though existing vendors holding state contracts must resubmit proposals to avoid contract expiration. Vendors must demonstrate compatibility with existing Mississippi Department of Transportation ITS infrastructure and software systems, and all proposals must comply with the State of Mississippi's Standard Terms and Conditions, including provisions for comprehensive insurance requirements, indemnification, liability limitations, regulatory compliance, electronic invoice submission, and payment within forty-five days of invoice receipt. The state retains the right to conduct inspections and audits, terminate the agreement with thirty days' prior written notice, and restrict vendor additions or deletions to designated addendum periods—the first five business days following contract start date and November 1st through November 15th for changes effective January 1st—with price changes prohibited during these periods. The solicitation does not disclose a specific award value or budget range; rather, it establishes a framework for vendors to supply available items as ordered by the state throughout the contract period.