1130-26-R-NBID-00006

The State of Mississippi Department of Finance and Administration is seeking proposals for a nonexclusive, negotiated contract for grounds maintenance equipment across four primary categories: tractors and attachments, landscape maintenance equipment, golf maintenance equipment, and golf carts and utility transport vehicles. Manufacturers must submit electronic proposals through the state's e-procurement system (MAGIC) by 3:00 p.m. CST on December 17, 2025, with the contract effective from March 1, 2026, through February 28, 2027. Proposal requirements include a signed proposal letter, completed price list spreadsheets with discounts from manufacturer's suggested retail price (MSRP), product literature, and updated dealer/distributor lists. Manufacturers must provide firm pricing for a 12-month period with no increases allowed during the contract term, and all freight and shipping costs are the vendor's responsibility. Proposals will be evaluated based on competitive pricing, comprehensive product offerings, and compliance with specified guidelines, with new contracts awarded to manufacturers submitting compliant proposals.

The procurement opportunity encourages participation from minority vendors, with minority vendor status to be indicated on submission spreadsheets. Manufacturers must register all dealers and distributors in the state e-procurement system and maintain current vendor profiles. E-Verify compliance is required for all newly hired employees performing work in Mississippi. The contract will serve state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions, with no guaranteed purchase quantities. While specific contract values are not explicitly stated, contracts with less than $25,000 in sales activity over two consecutive years will be rejected for a two-year period. Manufacturers with existing GSA contracts must submit current price lists to ensure competitive pricing, and technical support is available through the MMRS Help Desk. The State reserves the right to reject any proposals and cancel contracts with 30 days' written notice, maintaining flexibility in the procurement process.