1130-26-R-IFBD-00041-V01

The Mississippi Department of Finance and Administration (DFA), Office of Procurement and Contracts, has issued an Invitation for Bids (IFB 1130-26-R-IFBD-00041) to procure chiller and cooling tower cleaning and disinfecting services for four state-owned facilities in Jackson, Mississippi. The scope of work includes bi-annual cleaning and disinfecting treatment for 15 cooling towers and 8 chillers located at the Woolfolk Building (10 cooling towers, 3 chillers), William Winter Building (3 cooling towers, 3 chillers), Central High Building (1 cooling tower, 2 chillers), and Robert E. Lee Building (1 cooling tower). Services must encompass chlorination, descaling, power washing, debris removal, and disinfection in accordance with CDC and Alternative Water Treatment standards, with deliverables including before-and-after photographs for each service visit. Qualified vendors must demonstrate a minimum of three years of successful experience providing comparable services, possess valid licenses, maintain workers' compensation insurance, and carry comprehensive general liability coverage of at least $1 million per occurrence and $2 million aggregate, with the State of Mississippi named as additional insured. The procurement timeline includes an optional guided building walkthrough on February 20, 2026, at 9:00 AM CST; a question submission deadline of February 24, 2026, at 2:00 PM CST; a bid due date of March 17, 2026, at 2:00 PM CST; and a Notice of Intent to Award distribution on March 30, 2026, with the contract effective date of June 1, 2026. Pricing must be submitted as firm fixed prices covering all labor, materials, equipment, and chemicals on a per-visit basis with a separate call-back hourly rate, and the contract will be awarded to the responsive, responsible bidder with the lowest cost bid for a five-year term.

No set-aside designations or restrictions limiting responses to specific organization types, such as disadvantaged enterprises or minority-owned businesses, are identified in the procurement documents. No incumbent vendors or current contractors are referenced. The solicitation requires successful contractors to register with the Mississippi Secretary of State and comply with Mississippi employment verification requirements throughout the five-year contract term. Bids become the property of DFA and will be released as public record following bid opening, with vendor references to be verified within three business days of bid opening. While no specific award value or budget range is disclosed in the available documentation, the contract will require Public Procurement Review Board (PPRB) approval and must adhere to the State's standard personal service contract template without substantive revisions.