1130-25-R-NBID-00017

The State of Mississippi's Department of Finance and Administration is seeking vendors to provide a comprehensive catalog of traffic signal parts and equipment through a competitive solicitation (RFx: 3130002120). The procurement covers an extensive range of traffic control components including signal cabinet assemblies, actuated controllers, malfunction management units, battery backup systems, detector amplifiers, traffic signal heads, LED lenses, pedestrian signals, flashing beacons, emergency vehicle preemption systems, radar detection equipment, wireless magnetometer detection, video detection equipment, and radio interconnect systems. Proposals must be submitted electronically through Mississippi's e-procurement system by April 15, 2025, at 3:00 PM CST, with the contract term running from July 1, 2025, through June 30, 2026. Vendors are required to provide pricing as discounts off manufacturer's suggested retail price (MSRP) and must maintain firm pricing throughout the contract period. Evaluation criteria include comprehensive product offerings, competitive pricing, and the ability to meet mandatory specifications detailed in the solicitation documents. Vendors will have one opportunity during the contract period (November 1-15) to make additions or deletions to their contract offerings, with changes effective January 1.

The contract is open to all qualified vendors who can meet the state's requirements, with no specific set-aside designations explicitly mentioned in the documentation. Vendors must be registered in the MAGIC e-procurement system, provide a valid W9 tax ID, and maintain current distributor lists throughout the contract period. The state requires a minimum of $5,000 in sales over two consecutive years to maintain the contract, and for purchases exceeding $75,000, entities may seek two competitive quotes from authorized dealers. While no specific budget range is provided, the procurement allows purchases by all state agencies, boards, commissions, departments, institutions, counties, municipalities, school districts, and other political subdivisions of Mississippi. The contract operates as a multiple source of supply with no guaranteed quantities, and all freight and shipping costs are the vendor's responsibility with F.O.B. Destination terms. Payment terms allow state entities 45 days to pay invoices without penalty, and vendors must ensure that all products meet or exceed the state's mandatory specifications for traffic signal parts and equipment.