1130-25-R-IFBD-00045

The State of Mississippi Office of Purchasing and Travel is seeking competitive bids for a statewide term contract to establish a source of supply for office supplies for all state agencies and governing authorities. The procurement covers a comprehensive range of items including staplers, shears, tape, writing instruments, USB flash drives, canned air, binders, calendars, and other office-related products, as detailed in a Qualified Products List containing 322 total items. The contract will be awarded to the best responsive and responsible bidder meeting specified requirements, with a primary focus on products containing a minimum of 50% recovered material and 10% post-consumer waste. The initial contract term is 12 months, with options for four additional 12-month renewals, and requires vendors to deliver ordered supplies within 5 days of order receipt. Bidders must provide pricing that remains firm for the first 12-month period, with potential price adjustments in subsequent renewal periods subject to specific documentation requirements. The bid response is due on October 8, 2024, and any protests or questions must be submitted at least 72 hours prior to the bid opening date.

The procurement opportunity includes provisions for minority vendor participation and requires bidders to comply with Mississippi employment eligibility requirements. Preference will be given to bids for recycled products, provided the price is no more than 10% higher than the lowest bid. The state will require the awarded vendor to accept state procurement cards and provide quarterly sales reports, with a minimum order amount of $100. Vendors must disclose their minority vendor status and understand that the state will closely monitor contract compliance, with potential consequences including contract cancellation and a 24-month prohibition from future bidding for repeated performance issues. While specific budget ranges are not explicitly detailed, the statewide scope suggests a potentially significant contract value. The procurement is structured to promote competition while ensuring high-quality, sustainable office supply sourcing for Mississippi government agencies, with an emphasis on responsible vendor selection and environmental considerations.