1130-25-R-IFBD-00034-V02

The State of Mississippi, specifically through the Office of Purchasing, Travel and Fleet Management, is conducting an Invitation to Bid (IFB) for the procurement of various vehicles for state agencies and governing authorities. The contract, identified as RFx 3160006769, seeks to acquire automobiles, passenger vans, pickup trucks, SUVs, and cargo vans for the 2024-2025 fiscal year. The procurement covers multiple vehicle categories including compact, mid-size, and large cars, mini-vans, small and standard pickup trucks, cargo vans, and sport utility vehicles. Specifications include detailed requirements for vehicle features, safety standards, emissions compliance, warranty coverage, and pre-delivery servicing. The bid opening is scheduled for August 26, 2024, at 2:00 p.m., with vendors required to hold their pricing firm for 10 days following the bid opening. Delivery of vehicles must be completed within 180 calendar days after receipt of order, and vendors must communicate any potential delays to ordering entities and the Bureau of Fleet Management. Key qualifications include holding a valid Mississippi Motor Vehicle Commission license and the ability to provide electronic purchasing capabilities.

The solicitation appears open to licensed motor vehicle dealers without specific set-aside designations for minority or disadvantaged businesses. No incumbent vendors are identified in the documentation. The State reserves the right to award a single contract or multiple contracts by vehicle category, with awards potentially made to different vendors if bids are within 10% or $2,500 of the lowest bid price. While specific budget ranges are not explicitly stated, the contract will cover vehicle purchases for the entire state government and local governing authorities in Mississippi for the 12-month period from October 1, 2024, to September 30, 2025. Vendors must provide current published price lists within 5 business days of award and are subject to strict performance requirements, with potential consequences including removal from future state vehicle contract bidding for up to 5 years if contract specifications are not met. The maximum allowable documentary/service fee is capped at $425, which must be deducted from the contract price and listed as a separate line item on the bill of sale.