1130-16-R-NBID-00040

The State of Mississippi Department of Finance and Administration, through the Office of Purchasing, Travel and Fleet Management, is soliciting proposals for a nonexclusive, negotiated contract for outboard motors. The procurement seeks to establish a contract with manufacturers who can provide comprehensive outboard motor products for state agencies, with a specific focus on detailed product specifications, pricing, and delivery capabilities. Manufacturers must submit electronic proposals through the state's e-procurement system between September 1 and September 15, 2015, for a contract term effective from November 1, 2015, through October 31, 2016. Vendors are required to provide a signed proposal letter, complete an internal catalog pricing spreadsheet, and submit a comprehensive distributor list. Key submission requirements include providing unique supplier part numbers, product descriptions with specific character limits, NIGP codes, both MSRP and discounted contract pricing in USD, delivery timelines, and manufacturer website URLs. Proposals must include detailed product information across various outboard motor categories, with pricing required to remain firm for the entire 12-month contract period.

The state encourages participation from minority vendors and requires all manufacturers to be registered in the e-procurement system. The procurement has specific restrictions, including that the state will not enter into multiple contracts for the same brand and will prefer contracts established directly with manufacturers who provide authorized distributor lists. Vendors with purchase volumes under $25,000 for two consecutive years will be denied contract renewal for a two-year period. Transportation terms are F.O.B. Destination with freight prepaid by the vendor, and payment terms allow the state 45 days to pay invoices without penalty. While no specific budget range is explicitly stated, the contract appears designed to accommodate various state agency needs for outboard motors. Manufacturers must comply with E-Verify requirements and can request additions or deletions to their contract once during the contract period, though price increases are strictly prohibited. Minority vendor status should be clearly indicated for qualifying vendors and distributors to potentially enhance proposal competitiveness.