1100-66792 DOC Custom Anniv Lapel Pins

The Commonwealth of Pennsylvania's Department of Corrections (DOC) is procuring custom service anniversary lapel pins through a competitive bidding process. The solicitation requires the production of 9,600 immediate pins commemorating staff service milestones of 10, 15, 20, 25, 30, 35, and 40 years, with potential for additional orders throughout the contract term. Each pin must be 1-inch in diameter, nickel-based, raised/embossed, featuring the DOC logo, "Commonwealth of Pennsylvania" and "Corrections" text, and a service year banner. Vendors must submit a mockup or sketch with their bid and be prepared to provide a sample pin for pre-production approval. The bid is due by December 14, 2023, with an expected delivery timeline of 4-6 weeks from order placement. Evaluation will be primarily cost-based, with the contract awarded to the lowest responsive and responsible bidder. The initial contract term is one year with four potential one-year renewal options, and pricing must remain firm for the first year.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the documentation. The solicitation appears open to all qualified vendors capable of meeting the technical specifications, with no incumbent vendor mentioned. Domestic manufacturing is not required, though pins must meet the DOC's specific design and quality standards. The last purchase price was $4.29 per pin, though no total contract budget was specified. Vendors must be registered in the Pennsylvania Supplier Portal and complete a Worker Protection and Investment Certification, affirming compliance with state labor laws. The Commonwealth reserves the right to negotiate pricing for potential specialty pin requests and to terminate the contract if worker protection compliance is not maintained. Successful bidders will be responsible for producing the pins and providing acrylic presentation boxes, with delivery to DOC central and individual facilities statewide.