1100-65272 Xerox Printer

The Commonwealth of Pennsylvania's Department of Corrections is seeking a procurement for 85 Xerox B310/DNI black and white laser printers, 85 Xerox 550-sheet trays, and 85 Xerox high-capacity black toner cartridges for three Correctional Industries Commissaires located in Albion, Houtzdale, and Mahanoy. The solicitation, identified as number 6100058465, requires electronic bid submission through the Commonwealth's Supplier Portal by May 10, 2023, at 1:00 PM. Key deliverables include printers that must remain off the network and be delivered within three months of contract award, with all shipping and delivery costs borne by the vendor. The procurement will be awarded to the lowest total bidder, with unit prices prevailing in case of any discrepancies between unit and extended pricing. Evaluation criteria emphasize total cost, compliance with technical specifications, and timely delivery capability. Bidders must submit electronic proposals and are advised to carefully review all addenda, which have updated specifications such as toner cartridge part numbers and removed previous warranty requirements.

There are no specific set-aside designations or restrictions on bidder types mentioned in the solicitation documents. The contract appears open to all qualified vendors capable of meeting the technical and delivery specifications. While no incumbent vendor is identified, the procurement targets replacing existing printer infrastructure across three correctional facility commissaries. The total contract value can be estimated by multiplying the unit prices: 85 printers, 85 sheet trays, and 85 toner cartridges, though exact budget ranges are not explicitly stated. The solicitation indicates that bid results will be posted the day following the bid opening, but the actual contract award remains pending final review by the Commonwealth. Potential bidders should note that no unilateral price changes will be permitted after contract award, and all submissions must strictly adhere to the specified electronic submission requirements through the Pennsylvania Supplier Portal.