1. 9mm LED Message and Voting Chamber Display

The state of Oregon, specifically Marion County, is pursuing a sole source procurement for a Chamber Displays Update Project through the Oregon Legislature's Office of the Legislative Administrator (OLA). The contract involves replacing aging display boards in both the Senate and House chambers with new 1.9mm full-color LED display systems. The procurement includes four new displays for the Senate chamber and six new displays for the House chamber, along with associated control hardware, software configuration, and integration with the existing IRC voting system. The project requires comprehensive installation services, including hardware deployment, software integration, and staff training. International Roll-Call (IRC) has been identified as the sole source vendor due to their unique capability to integrate the new displays with the existing voting infrastructure. The original posting date was December 2, 2021, with a proposal due date of December 9, 2021. Key deliverables include high-resolution display boards, control equipment, software updates, and on-site implementation.

The procurement appears to be unrestricted in terms of set-aside designations or enterprise classifications. International Roll-Call Corporation is the incumbent and proposed vendor, with an established history of providing legislative voting and display solutions to over 70 state legislatures. The existing infrastructure includes an xmLegislator voting software system that requires precise integration with the new display technology. Total project costs are substantial, with $356,300 allocated for Senate chamber displays and $455,700 for House chamber displays, bringing the total procurement value to approximately $812,000. The proposed contract includes a one-year hardware warranty, with an optional annual maintenance agreement of $14,275 following the warranty period. Payment terms are structured in a phased approach: 40% upon contract signing, 30% upon delivery, 20% upon installation, and 10% upon final acceptance. The project timeline estimates 10-12 weeks for manufacturing and 4-6 weeks for on-site installation and implementation.