900353tier.pdf

This is a sole source procurement notification for the Marion County Oregon Legislature's Office of the Legislative Administrator (OLA) regarding a Chamber Displays Update Project. The project involves the replacement of aging display boards in both the Senate and House chambers with new 1.9mm full-color LED display systems. The procurement includes four new 1.9mm LED displays for the Senate chamber and six new 1.9mm LED displays for the House chamber, along with associated control hardware refresh and integration with the existing IRC voting system and software configuration. The original posting date was December 2, 2021, with a proposal due date of December 9, 2021. The project timeline estimates 10-12 weeks for manufacturing and 4-6 weeks for on-site installation and implementation. Key deliverables include high-resolution display boards, control equipment, software updates, and on-site implementation services, including hardware deployment, software integration, and staff training.

International Roll-Call (IRC) Corporation has been identified as the sole source vendor due to their unique capability to integrate the new displays with the existing xmLegislator voting software infrastructure. The total procurement value is approximately $812,000, comprised of $356,300 for Senate chamber displays and $455,700 for House chamber displays. Payment terms are structured in a phased approach: 40% upon contract signing, 30% upon delivery, 20% upon installation, and 10% upon final acceptance. The contract includes a one-year hardware warranty, with an optional annual maintenance agreement of $14,275 available following the warranty period. The procurement is unrestricted in terms of set-aside designations or enterprise classifications. IRC is the incumbent vendor with an established history of providing legislative voting and display solutions to over 70 state legislatures.