07-0784 Calipatria State Prison

The California Department of Rehabilitation is requesting quotes for ten vending machines at Calipatria State Prison under informal competitive solicitation 07-0784, with quotes due July 30, 2026 at 2:00 p.m. The procurement is not set-aside or restricted; however, small-business preference and Disabled Veteran Business Enterprise (DVBE) advertising requirements apply to administrative purchases, though the DVBE incentive has been waived for this solicitation.

The scope comprises five frozen-food vending machines (USI Alpine Combi 3000 equivalent), two slim combo snack/drink vending machines (Crane 471 equivalent), and three wide combo snack/drink vending machines (Crane 472 equivalent). All machines must comply with ADA accessibility standards, UL safety standards, California energy-efficiency regulations, and EPA/DOE Energy Star Version 3.0 for refrigerated equipment. Bidders must be the manufacturer or a Factory Authorized Supplier with demonstrated technical expertise, inventory, and repair capability. Delivery and installation must be completed within 35 calendar days of order receipt. The contractor must remove nine existing machines via trade-in or recycling and provide staff training and preventative-maintenance guidance. The first 90 days of warranty service—parts and labor for setup, programming, and repairs—are at no cost to the State. Machines must be configured to accommodate a visually impaired operator and distributed across nine facility locations. Delivery requires coordination at least two weeks in advance and full compliance with CDCR security protocols, including background clearance through CLETS a minimum of ten working days prior to service commencement.

Bidders must submit the Bidder Declaration Form (GSPD-05-105), Post-Consumer Recycled-Content Certification, Payee Data Record (STD 204), California seller's permit, Darfur Contracting Act Certification, certifications of non-debarment and non-tax-delinquency, and disclosure of any intent to use Generative Artificial Intelligence in performance. Questions are due three business days prior to the proposal deadline. Award will be made to the lowest responsive and responsible bidder. All agreements incorporate by reference the California Department of General Services General Terms and Conditions.