06-0819D

The State of California Department of Rehabilitation is issuing an Informal Competitive Solicitation (RFQ #06-0819D) for the procurement of vending machines at the Buttonwillow Rest Stop and Recreation Area on Interstate 5. The solicitation seeks six snack vending machines (AMS 39 model, 72H x 39W x 35D inches, black) and three cold drink vending machines (Crane BevMax4 Model 5800, 72H x 47W x 33.5D inches) to be newly manufactured and delivered fully operational. Bidders must be either the manufacturer or a Factory Authorized Supplier with demonstrated technical expertise, inventory maintenance capabilities, and repair services. All equipment must include specific technical features including front-accessible product loading, removable coin and bill boxes, CPA bill acceptor/recyclers, Nayax credit card readers, Coinco coin mechanisms, individually priced selections with sales logs, ADA accessibility compliance, and compliance with UL Standards 751 and 541, California Appliance Efficiency Regulations, Federal energy conservation standards, EPA/DOE Energy Star Version 3.0, and ANSI/NSF Standard 25-2012. Bidders must submit detailed equipment descriptions, specifications, model numbers, UNSPSC codes, manufacturer OEM part numbers, SKU numbers, and comprehensive pricing documentation on the DR 815 form by May 1, 2026, at 2:00 p.m., with questions due no later than three business days prior to the deadline. The awarded vendor must remove eight existing vending machines from the location at delivery, coordinate installation scheduling at least two weeks in advance, complete delivery, installation, programming, testing, and end-user training within 35 calendar days of order receipt, provide a 90-day labor and parts warranty, and supply either trade-in values or recycling documentation for existing equipment. Pricing responses must itemize freight and shipping charges as FOB Destination, setup and programming costs, training services, installation and labor charges with hourly rates, and comprehensive warranty information. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements.

This solicitation is classified as a Small Business Option opportunity and includes optional Target Area Contract Preference Act considerations for California-based businesses located in qualified zones. Bidders must submit required certifications and documentation including the Bidder Declaration Form GSPD-05-105, Payee Data Record STD Form 204, California seller's permit information, Post-Consumer Recycled Content Certification, Darfur Contracting Act certification, Russian sanctions compliance certification, California Civil Rights Laws Certification, and disclosure of any use of Generative Artificial Intelligence in contract performance. The solicitation applies small business preference and Disabled Veteran Business Enterprise (DVBE) advertising requirements, though the DVBE incentive has been waived for this opportunity. Bidders must certify they are not debarred, suspended, or excluded from federal participation and do not appear on California's tax delinquency lists. No incumbent vendors or current contractors are identified in the solicitation materials. The estimated award value and total contract budget are not specified in the available documentation, though all pricing should be submitted based on the specific equipment models and requirements outlined in the solicitation specifications and delivery/installation instructions.