Attachment__3_-_Delivery_Installation_Instructions.docx
DOCX document 36 KB Posted
- Attached to
- 06-0819D
- Solicitation number
- 06-0819D
- Issued by
- California
About this file
This is a Delivery and Installation Instructions attachment for an Informal Competitive Solicitation (06-0819D) issued by the State of California for vending machines at the Buttonwillow Rest Stop and Recreation Area (RSRA) located on I-5 in Buttonwillow, CA 93206. The solicitation requests six snack vending machines and three cold drink vending machines to be delivered and installed at two locations: the northbound and southbound areas of the rest stop. The contractor must remove eight existing vending machines from the premises and is responsible for all delivery, installation, programming, testing, and end-user training. Scheduling must be coordinated at least two weeks in advance with the Business Enterprise Coordinator (BEC), and all equipment must be delivered, installed, and fully operational within five weeks (35 calendar days) of order receipt. The contractor must provide a truck with lift-gate and pallet jack for delivery and ensure machines are set in place side by side and banded together during installation.
The contract requires newly manufactured equipment only, with no used or reconditioned machines permitted. The contractor must remove all packing materials, provide barcodes from existing equipment for return with invoicing, and offer either a trade-in value for existing equipment or arrange for recycling with receipt documentation. All goods are subject to state inspection and potential rejection. Payment for invoices will be contingent upon completion of all purchase order requirements and submission of detailed documentation including unit descriptions, delivery locations, brand, model, serial numbers, and warranty information. Failure to meet delivery requirements or comply with contractual terms may result in contract termination and invocation of default remedies.
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| File | Type | Posted |
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| DGS_PD_843.pdf | ||
| Attachment__2_Specifications_for_Vending_Machines.docx | DOCX document | |
| Bidder_Declaration.docx | DOCX document | |
| ATTACHMENT_J._California_Civil_Rights_Certification.docx | DOCX document | |
| RFQ_Letterhead.docx | DOCX document | |
| Darfur_Contracting_Act_Cert_form.docx | DOCX document | |
| Post-Consumer_Recycled_Content_Certification.pdf | ||
| Attachment__1_-_Request_for_Quote_Requirements_(VM).docx | DOCX document | |
| DR815_Request_for_Quote.pdf |
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Text version
Buttonwillow RSRA Location 06-0819 Informal Competitive
ATTACHMENT #3 DELIVERY / INSTALLATION REQUIREMENTS
Location:
Buttonwillow RSRA I-5 Northbound Buttonwillow, CA 93206
Delivery Information:
· TRUCK W/ LIFT-GATE AND A PALLET JACK REQUIRED
· Contact vendor or Business Enterprise Coordinator (BEC) as soon as possible to for delivery, installation, programming, testing and on-site training to end user. Contact information will be provided to the winning bidder.
· Remove all packing materials after installation is completed.
· Remove surveyed 8 vending machines listed in table below.
| Location |
| New vending machines |
| Old vending machines to be removed |
Buttonwillow Northbound
3 Snack Machines 1 Cold Drink
3 Snack Machines #10028288, 10028290, 10028293 1 Cold drink#10028292
Buttonwillow Southbound
3 Snack Machines
2 Cold Drink Machines
3 Snack Machines #10028311, 10028289, 10028291 1 Cold Drink Machine # 10028310
· If an unforeseen event prevents vendor and/or supplier from completing delivery, installation and/or testing as scheduled, supplier must coordinate a second visit to complete any pending tasks.
· Invoices will be approved upon completion of all PO requirements.
· To expedite payment, invoices must include a complete description of each unit, including delivery location number and address, brand, model, serial number, warranty for parts and labor.
Scheduling:
MUST BE COORDINATED 2 WEEKS IN ADVANCE. Must contact BEP Vendor and BEC to coordinate delivery date and time, verify machine placement, configurations, and security / clearance requirements.
Delivery And Installation Requirements:
Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).
NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.
Delivery Terms:
Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.
NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.
Existing Equipment:
Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.
Substitutions, Inspection, Acceptance, and Rejection:
As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.
Newly Manufactured Goods:
All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.
End of Attachment Attachment #3 – Buttonwillow RSRA Page 1 of 3
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