03-0868-6 Veterans Homes of California

The California Department of Rehabilitation is soliciting quotes on behalf of Veterans Homes of California for one snack vending machine and one beverage vending machine, with quotes due November 20, 2026 at 2:00 p.m. Pacific Time. The solicitation applies a Small Business preference, and the Disabled Veteran Business Enterprise (DVBE) incentive is waived. Bidders must submit the Bidder Declaration (GSPD-05-105), which discloses California certifications and subcontractors, and certified bidders must show a commercially useful function. Any DVBE contractor or subcontractor must complete the DVBE declaration.

Machines are an AMS Classic Snack Machine (35-inch-wide refrigerated model) and a Dixie Narco BevMax bottle-drop model 5591 or 5592. Specifications require UL 751 and 541, ADA compliance, Energy Star Version 3.0, ANSI/NSF 25-2012, 120 VAC service with GFCI protection, and latest-model Cantaloupe G11 credit card readers. The contractor must deliver, install, and make the units operational within 35 calendar days after receipt of order at 100 California Drive, Yountville, California. Delivery requires a lift-gate truck and coordination two weeks in advance through the Building and Elemental Coordinator. The contractor must remove three existing machines through trade-in or recycling, and the bid must include a trade-in value offer or a recycling declaration. The contractor provides 90 days of free labor from installation and must identify all subcontractors. Bidders must also submit a post-consumer recycled content certification and a Darfur Contracting Act certification, which is a mandatory pre-bid requirement.

Award goes to the lowest-cost bid unless unique circumstances dictate otherwise. Freight is quoted under one of three FOB options, and tax is added separately to the purchase order and is not an evaluation item. Suppliers must state warranty period and delivery date. Invoices go to BEPInvoices@dor.ca.gov with unit descriptions, brand, model, serial number, and warranty information, and payment is delayed without barcodes from removed equipment and any recycling receipts.

Questions must be received no later than three business days before the due date. Quotes go by email to Jim Abad (jim.abad@dor.ca.gov) or Tiffany Baker, and late quotes are not accepted.