03-0813 Westley SRRA Northbound

The State of California Department of Rehabilitation is conducting an informal competitive solicitation (RFQ #03-0813 Westley SRRA Northbound) to procure vending machine equipment for installation at the Westley Service/Rest Area Northbound location on Interstate 5 in Stanislaus County. The procurement includes one hot drink coffee vending machine, two ice cream vending machines, three snack vending machines, and three drink vending machines, with all equipment to be newly manufactured and compliant with applicable federal, state, and local regulations including the Americans with Disabilities Act, Underwriters Laboratories standards, California Appliance Efficiency Regulations, EPA/DOE Energy Star Version 3.0 standards, and ANSI/NSF standards. Specific machine models are designated: USI Evoke hot coffee machine, Fastcorp ice cream DIVI FC01-2, AMS Snack Sensit 3 Outsider, and Vendo Live Display Model 721CDL001 drink machine, with the State reserving the right to determine equivalency of substitute machines based on detailed descriptions of how offerings differ from referenced brand names. The contractor must complete all delivery, setup, leveling, functionality testing, and staff training within 35 calendar days after receipt of order, with coordination required a minimum of two weeks in advance with the BEP Vendor and BEC to arrange delivery dates and verify machine placement. Suppliers must be either the manufacturer or a factory-authorized supplier with demonstrated technical expertise, maintained inventory, and repair capabilities, and must provide warranty coverage honoring all manufacturer warranties with free parts and labor for 90 days from installation. Pricing must itemize freight and shipping charges on a FOB Destination basis, setup costs including programming and vendor training, installation and labor charges with hourly rates, warranty information, and trade-in or removal costs for existing machines, with award made to the lowest responsive and responsible bidder. Quote submissions are due May 13, 2026, at 2:00 p.m., with questions to be submitted no later than three business days prior to the due date.

The solicitation includes set-aside opportunities for Disabled Veteran Business Enterprises (DVBEs), Small Businesses (SB), Microbusinesses (MB), and Small Business Nonprofit Veteran Service Agencies (SB/NVSA), with bidders required to declare all current California certifications or indicate if none apply. All bidders must submit required documentation including the Bidder Declaration Form GSPD-05-105, Payee Data Record (STD Form 204), California seller's permit, post-consumer recycled content certification, Darfur Contracting Act certification, and verification of non-debarment status, along with compliance certifications for GenAI disclosure and Russian sanctions. Bidders using subcontractors must provide comprehensive information about each subcontractor, including California certifications, work descriptions, corresponding bid percentage, and verification of good standing status. The contractor is responsible for removing existing vending machines at delivery of new units, with bidders required to either provide trade-in value or arrange transportation to a recycling facility with documented receipt and barcode tags. The solicitation permits small business preference requirements for administrative purchases and optional Target Area Contract Preference Act (TACPA) preference consideration for California-based companies in qualified zones. No specific award value or budget range is disclosed in the solicitation documents.