03-0813 Westley SRRA North & Southbound

The California Department of Rehabilitation is requesting quotes for two 54-inch two-section reach-in refrigerators and two 27.5-inch single-door reach-in freezers for the Westley SRRA North & Southbound rest area under RFQ 03-0813-B, with quotes due August 20, 2026 at 2:00 p.m. Small Business preference applies to this administrative purchase; DVBE incentive has been waived. Disabled Veteran Business Enterprise (DVBE) certification is permitted and, if claimed, requires declaration under penalty of perjury that the DVBE will function as a direct provider (not broker) and, for rental equipment, will maintain at least 51 percent ownership by quantity and value.

Refrigerators must be True T-49-HC specification (54 1/8" width × 29" depth × 78 3/8" height, 115V/60Hz/1 Phase, five shelves, casters) or equivalent; freezers must be MVF-23FDHC specification (34" × 27.2" × 80.9", 115V/60Hz/1 Phase, five shelves, casters) or equivalent. The State reserves the right to determine substitute equivalency. All goods must be newly manufactured; used or reconditioned equipment is prohibited. Suppliers must be manufacturers or Factory Authorized Suppliers with technical expertise, inventory, and repair capabilities.

Delivery and installation must be completed within 35 calendar days at the Westley Southbound Rest Area, Interstate 5, Stanislaus County. The contractor must contact the Business Enterprise Coordinator at least two weeks in advance; drop shipment is prohibited. Bids must include freight (FOB Destination), setup, installation and labor with hourly rates, trade-in value or recycling of replaced units, warranty information, and equipment description with model and serial numbers. Invoices must be submitted to BEPInvoices@dor.ca.gov with barcodes from existing equipment; payment is withheld if barcodes are not provided.

Bidders must submit Payee Data Record (STD 204), California seller's permit, Bidder Declaration (GSPD-05-105), post-consumer recycled content certification, Darfur Contracting Act certification, and federal debarment certification. Any subcontractors must be identified within 10 days of selection and at least 10 days prior to delivery. Questions are due three business days before the proposal due date.