03-0813. 1 Enoch Christoffersen Roadside Rests

The State of California Department of Rehabilitation is seeking a small business vendor to supply and install vending machines for the Enoch Christoffersen Roadside Rests located on Highway 99 in Turlock. The specific procurement includes two combo frozen and ice cream vending machines, two Evoke hot coffee vending machines, six vandal-resistant merchandiser snack machines, and eight drink vending machines. Deliverables must include complete delivery, installation, and operational setup of all machines within 35 calendar days after order receipt, with all scheduling coordinated at least two weeks in advance. The contractor is required to remove 18 existing vending machines through trade-in or recycling and provide staff training on operational features and maintenance procedures. Bidders must be manufacturers or Factory Authorized Suppliers and can propose equivalent items meeting quality standards, with the State reserving the right to determine acceptable substitutions. The response deadline is December 31, 2025, at 2:00 p.m., with submissions accepted via email to Jim Abad and Roxette Yabes at their respective Department of Rehabilitation email addresses.

This solicitation is specifically designated as a Small Business set-aside, with preferences for Disabled Veteran Business Enterprise (DVBE) participation. Bidders must complete several mandatory certifications, including the Darfur Contracting Act Certification, Post-Consumer Recycled Content Certification, and a Bidder Declaration form detailing their California business certifications. Potential bidders must demonstrate compliance with various state requirements, including Federal Debarment regulations, Executive Order N-6-22 Russia Sanctions certification, and Target Area Contract Preference Act (TACPA) provisions. While no specific contract value is explicitly stated, the comprehensive installation requirements and multiple machine specifications suggest a substantial procurement opportunity. Successful vendors must provide a 90-day labor warranty covering all parts, setup, programming, training, and warranty repairs at no additional cost. Additionally, all proposed equipment must meet federal and state regulations, including ADA requirements, Underwriters Laboratories standards, California Appliance Efficiency Regulations, and EPA/DOE Energy Star Version 3.0 standards.