Z2DZ--Replace Failed Roofing B31 SPS Addition 538-26-202
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest special notice from .
- Solicitation number
- 36C25026B0034
- Agency
-
Veterans Integrated Service Network 10
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- Chillicothe VA Medical Center 17273 OH-104 Chillicothe, Ohio 45601, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, through Network Contracting Office 10, is soliciting services for the complete removal and replacement of a failed EPDM roofing system on the B31 SPS Addition at the Chillicothe VA Medical Center in Chillicothe, Ohio. The contractor must provide all labor, materials, supervision, tools, and equipment necessary to perform the work in accordance with industry standards, manufacturer specifications, and applicable local, state, and federal building codes. Core samples from the existing roof indicate adhesion failure between the insulation and concrete deck with less adhesive than manufacturers recommend, and the contractor must address this defect along with other potential issues including inadequate weighting during curing and air seal integrity at roof penetrations. While specific evaluation criteria are not detailed in the pre-solicitation notice, the contractor will be required to coordinate all work with the VA Contracting Officer, Contract Specialist, and Contracting Officer's Representative. The formal solicitation is expected to be posted on SAM.gov on or about March 10, 2025, with proposals due approximately 30 days thereafter, and interested parties should direct inquiries to Contract Specialist Matthew Curtis at matthew.curtis1@va.gov with the subject line "538-26-202 - Replace Failed Roofing B31 SPS."
This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under 38 U.S.C. 8127, requiring offerors to be verified in MySBA Certifications and registered in SAM.gov, with qualification as small businesses under NAICS 238160 (Roofing Contractors) with a size standard of $19.0 million, and SDVOSBs must perform at least 85% of the construction work. No incumbent contractor is identified in the pre-solicitation notice. The estimated construction cost ranges between $500,000 and $1,000,000, with an estimated period of performance of 75 calendar days from the Notice to Proceed. Electronic bid, payment, and performance bonds are required for award. The pre-solicitation notice was posted on February 23, 2026, with the actual proposal deadline expected approximately 30 days after the March 10, 2025 solicitation posting. A site visit is strongly encouraged prior to proposal submission to allow potential offerors to assess the project scope and condition.
Notice text
PRE-SOLICITATION NOTICE
Project No.: 538-26-202
Project Title: Replace Failed Roofing B31 SPS
Location: Chillicothe VA Medical Center, 17273 OH-104, Chillicothe, OH 45601.
Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, intends to issue a solicitation for Replace Failed Roofing B31 SPS at the Chillicothe VA Medical Center, 17273 OH-104, Chillicothe, OH 45601.
Project Overview
The existing EPDM roof on the B31 SPS Addition is failing. Please see the attached report from RDA Architects dated September 22nd, 2025. From the report, it appears the adhesion between the bottom layer of insulation and the existing concrete deck has failed. Core samples indicate less than manufacturers recommendations for adhesive. Other potential factors are identified as well such as possible inadequate weighting of the insulation during curing and checking the air seal at all roof penetrations. See attached report.
The Contractor will provide all supervision, labor, materials, tools, and equipment necessary for the complete removal of the existing EPDM roofing system and the installation of a new EPDM roofing system in accordance with the plans and specifications. All work will be performed in a professional manner, adhering to industry standards, manufacturer specifications, and all applicable local, state, and federal building codes.
Coordination
The Contractor shall coordinate all work with the VA Contracting Officer (CO), Contract Specialist (CS), and Contracting Officer s Representative (COR).
Period of Performance
The estimated period of performance is 75 calendar days from the issuance of the Notice to Proceed (NTP). Final dates will be specified in the solicitation.
Solicitation Details
The solicitation is expected to be posted on SAM.gov on or about March 10, 2025, with proposals due approximately 30 days thereafter. All documents, including specifications and drawings, will be available electronically only. Interested offerors are strongly encouraged to register on SAM.gov to receive automatic updates and amendments.
Note:Â The Government will not maintain or distribute an offeror s mailing list. It is the responsibility of interested parties to monitor SAM.gov for updates.
Set-Aside & Eligibility Requirements
This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under the authority of Public Law 109-461 (38 U.S.C. 8127).
To be eligible for award, offerors must:
Be verified as an SDVOSB in MySBA Certifications (certifications.sba.gov).
Be registered and active in SAM.gov.
Qualify as a small business under NAICS 238160 (Roofing Contractors), with a size standard of $19.0 million.
In accordance with VAAR 852.219-73(d)(4), the SDVOSB prime contractor or SDVOSB subcontractor must perform at least 85% of the construction work.
All necessary licenses and permits required to perform work in the state of Ohio must be obtained prior to commencement.
Project Magnitude
The estimated construction cost is between $500,000 and $1,000,000.
Bonding Requirements
Electronic copies of Bid, Payment, and Performance Bonds will be required.
Site Visit
A one-time site visit will be scheduled. Details will be provided in the solicitation. Attendance is strongly encouraged.
Amendments & Questions
All amendments will be posted on SAM.gov. No paper copies will be issued. By selecting Watch This Opportunity on SAM.gov, offerors will receive automatic email notifications of any changes.
Offerors are responsible for monitoring the site and acknowledging all amendments prior to the proposal due date, in accordance with FAR 52.214-3.
Questions regarding this notice must be submitted via email to: matthew.curtis1@va.gov. Please include the subject line: 538-26-202 - Replace Failed Roofing B31 SPS
Responses to questions will be consolidated and posted publicly on SAM.gov.
This is not a Solicitation.
This is a Pre-Solicitation Notice only.
A formal solicitation is not currently available.
Files
| File | Type | Posted |
|---|---|---|
| 36C25026B0034.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Z2DZ--Replace Failed Roofing B31 SPS Addition 538-26-202 | Award Notice | |
| Z2DZ--Replace Failed Roofing B31 SPS Addition 538-26-202 | Special Notice | |
| Z2DZ--Replace Failed Roofing B31 SPS Addition 538-26-202 | Solicitation | |
| This notice | Pre-Solicitation |
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