Z2DZ--Bolt Replacement Survey ASTM A307
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25926Q0034
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- Department of Veterans Affairs Oklahoma City VA Medical Center Oklahoma City, Oklahoma 73104, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 is seeking contractor services to survey and identify ASTM A307 bolts at the Oklahoma City Veterans Affairs Health Care System and develop a comprehensive replacement plan to upgrade these bolts to ASTM A193 specifications. The project focuses on high and medium pressure steam and hot water piping systems operating above 50 pounds per square inch, with work to be performed at the Oklahoma City VA Medical Center. Key requirements include full responsibility for on-site measurements and verification of all quantities, compliance with VA safety, security, and infection control policies, and adherence to all applicable VA, federal, state, and local laws and regulations. The solicitation is classified under NAICS code 236220 (Commercial and Institutional Building Construction) and Product Service Code Z2DZ (Repair or Alteration of Other Hospital Buildings). This Pre-solicitation Notice was posted on October 17, 2025, with a response deadline of October 24, 2025, at 3:00 PM Central Time, requiring interested parties to submit their business size, SAM UEI number, and information regarding any relevant GSA contracts via email to Frankie Basham at frances.basham@va.gov.
This opportunity is designated as a Veteran-Owned Small Business set-aside, limiting competition to qualified veteran-owned small businesses. No current contractor or incumbent is identified in the available documentation. The government has not disclosed a specific award value or budget range for this project in the Pre-solicitation Notice; however, the scope involves multiple mechanical rooms, air handling units across various facility floors, and the central boiler plant requiring comprehensive documentation and planning. The contractor will be responsible for all supervision, manpower, and materials necessary to complete the survey and replacement planning activities, including cutting and removing insulation to access bolt locations. This Pre-solicitation Notice constitutes a Request for Information (RFI) and explicitly states that no award will be made directly from this notice, with a formal solicitation expected to follow based on contractor responses and market research.
Notice text
Oklahoma City Veterans Affairs Health Care System
ASTM307 Bolt Replacement Survey
I. GENERAL:
This project is to survey and identify locations of ASTM 307 bolts and develop a replacement plan to replace the bolts with the required ASTM A193 at the OKC VA HCS at Oklahoma City, Oklahoma.
The contractor is fully responsible for verifying and validating all information contained within this statement of work. Contractor must fully evaluate the condition of the existing structures and verify the current condition of the project site.
All measurements/quantities provided in this document are approximate and are to be used for reference only. The contractor will be responsible for taking on-site measurements and verifying all quantities and distances.
All materials/fasteners/etc. must be new and provided by the contractor unless otherwise specified.
The contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Oklahoma City VA HCS.
VA facilities are tobacco free. No smoking is permitted on VA property. The contractor is responsible for their subcontractor s compliance with this policy.
All work must conform to, and comply with, the latest edition/version of ALL applicable VA, federal, state, and local laws, rules, regulations, codes, and standards.
II. JUSTIFICATION:
Per VHA directive, All VAMCs must complete a survey of their existing steam and hot water piping systems and develop a replacement plan, prioritizing high and medium pressure steam and hot water piping systems operating at over 50 pounds per square inch. If ASTM A307 bolts (all grades) are identified, an Interim Safety Measure must be developed to ensure the safety of staff and the facility until replacement is complete.
III. STATEMENT OF WORK:
The contractor shall provide supervision, manpower, and materials to provide a replacement plan to replace ASTM A307 bolts currently installed in the facility to the required ASATM A193 bolts as the appropriate fastener for steam and hot water piping.
Contractor shall locate and document all ASTM 307 bolts that are installed on high and medium pressure steam and hot water piping
Areas to inspect include: 73 Air handling units, Penthouse 8th floor mechanical room, BF118 Mechanical Room, Emergency Room Mechanical Room, Research building Mechanical Room, Sub-basement Mechanical Room, 1st floor Mechanical Room, 2nd floor Mechanical Room, 3rd floor Mechanical Room, 5th floor Mechanical Room and Central Boiler Plant.
Contractor to cut and remove insulation from flanges that are covering the bolts
Contractor shall prioritize replacement plan from high and medium pressure steam and hot water piping systems operating over 50 pounds per square inch.
Contractor shall provide report consisting of locations of ASTM 307 bolts with quantities at each equipment
IMPORTANTR NOTE: This RFI (Request for Information) is for information only.
No award will be made from this RFI.
Please communicate via e-mail to frances.basham@va.gov by 15:00 on 10/24/2025 as to your company s ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Please state your company s business size
Please provide SAM UEI number
If you have a FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable
Files
| File | Type | Posted |
|---|---|---|
| 36C25926Q0034.docx | DOCX document |
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