Z1DA--Project # 528A7-23-103 REPLACE SCI Steam Coils

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 2, is seeking qualified contractors to replace steam coils at the Syracuse VA Medical Center (Project 528A7-23-103). The project involves converting the heating system from steam-based to a glycol-based closed-loop hot water heating system serving the 5th Floor Spinal Cord Injury (SCI) unit and 10th Floor mechanical rooms. Key requirements include installation of new glycol pumps, heat exchangers, heating coils for six air handling units, and associated electrical infrastructure, with all work required to comply with New York State building codes, ASHRAE 90.1 standards, and VA specifications. The solicitation is structured as an Invitation for Bid (IFB 36C24226B0028) with Amendment 0001 issued January 27, 2026, providing clarified technical specifications through Requests for Information responses and updated drawings (Revision 4). The bid due date is February 4, 2026, at 10:00 a.m. EST, with bids to be submitted electronically to the Contracting Officer, Daniel Barone, and bid opening to occur via Microsoft Teams video conference.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The project requires coordination with the VA Contracting Officer's Representative regarding shutdown schedules and system maintenance during the heating season (October through May), with critical medical equipment downtime limited to a maximum of one hour. The detailed technical scope includes mechanical work such as removing existing steam piping and condensate pumps, and electrical work providing new circuits for glycol pumps (15-amp 3-pole), makeup system (15-amp single-phase), condensate pump (15-amp 3-pole), and a 100-amp 3-pole circuit for pump HWP-507 on the 10th Floor with variable frequency drive. Work is to be performed at the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, New York 13210, with test and balance services requiring AABC or NEBB-certified supervision and completion of shop drawings and as-built documentation. The pre-bid site visit has already occurred on December 18, 2025, with multiple firms in attendance, and bidders must acknowledge receipt of Amendment 0001 prior to the bid opening date to avoid offer rejection.