Z1DA--NRM-const 528-22-127 dental exam room

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
36C24223B0044
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Notice details come from SAM.gov. Updated .

About this opportunity

This solicitation seeks a contractor to provide construction services for a dental exam room renovation project at a Department of Veterans Affairs medical center. The solicitation was issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2. The scope of work includes demolishing existing circuits and installing new circuits and breakers, protecting call stations, providing power to X-ray units, installing feeder conduits and X-ray cabinets. The contractor must complete the work in four phases and use the VISN 2 Construction Cloud platform for documentation. Proposals will be evaluated based on price, technical qualifications, and past performance. Proposals are due by October 26, 2023.

The solicitation is set aside as a 100% total SDVOSB small business set-aside. The NAICS code is 238210 and PSC code is S206. The construction value is estimated between $500,000 to $1 million and work must be completed within 365 calendar days at the Buffalo VA Medical Center. Eleven dental chairs across various exam rooms will be replaced. The contractor will be responsible for reconfiguring utilities as needed for the new chairs during scheduled replacements according to the outlined four-phase plan.

Notice text

5 versions

Update #5 · Latest ·

RFI Questions and Answers

Several notes on the drawings show electrical circuits being demo d back to source. Shouldn t we keep these to re-use for the new circuits?

For the bid purpose. demo the existing circuits back to the source. More determination need to be made in field during the demolition and be coordinate with the COR.

There are several locations on the drawings showing circuit homeruns (are these dedicated, do existing panels have spares) but no numbers or panels. Can we have some clarity on these?

Any new homerun circuits shall be go to the same panels as the existing circuits for these rooms. For room 116-B, the panel is 1NLB-3 and for room 136-b and 137-B, the panel is 1NLB-1. Contractor to include new Circuit breakers for the panels.

Drawing ED-100 shows the call stations to remain and be protected throughout. Are these be removed at all or just left alone and covered?

Left alone and covered during the construction. Contractor to protect the call stations.

There are conflicting notes on the x-rays and who is responsible for final connection/termination. Are Xray s 1 for 1, existing power? Is this the VA or electrical contractor?

The X-ray for room 116-B is new and Contractor to provide new power to the X-ray and final connection and termination by others. The other rooms are replace existing x-ray units with new ones and contractor to modify and re-use the existing power, final connection and termination by others.

What is your proposed path for the new feeder conduits between the existing risers and the new panels? Typically, the halls are extremely difficult to get any conduit in, let alone multiple large feeder conduits. Are any drop ceilings being removed for the new feeder install?

The proposed path for the new feeder through the halls. It should be enough room to run new conduits. The contractor shall be responsible to remove the ceiling tiles as necessary to run the conduits and install them back. Knowing that, ICRA plan shall be maintain during removal the tiles.

We have a couple questions regarding Drawing E-103. We want to clarify the wire and conduit sizes are shown correctly between Riser 61 & Panel 1NLB2 and also between Riser 81 & Panel 1NLB3. In the pictures, the wire sizes appear opposite than what is drawn.

Since the wires/Conduits between the two risers and the existing panels are exist to remain. There is no effect on the Bid. Further discussion can be made on field during the construction with the COR.

In the feeder size schedule on drawing E-105 it shows using full size grounds. (The existing feeders have no equipment ground wire, using conduit as ground please provide detail on this grounding situation IE. ground bushings and ground bar, also use NEC for proper ground sizing for new feeders and loads.)

The contractor shall be responsible to use the proper size of ground wire by NEC. Provide new mechanical ground lug inside the existing J-Box for the risers and the new Panels. Also ground bushings are required for the new feeders and should be connected to the same ground lug inside the J-box and new panels.

The Phasing Schedule on drawing R-1 is confusing. Are these 4 phases to be conducted at different times from one-another or at different locations from one-another or both? Also the phasing within Phase Four on drawing A-107 is further confusing. Please elaborate on the meaning of phasing as used in this design.

There are 4 separate phases for this project. Each phase shall be finished before move to the next phase. Refer to sheet R-1 for exact details about the phases.

Is it the intention to perform the work in Room 116-B at a different time from 136-B and 137-B? Or can they be concurrent?

There are 4 separate phases for this project. Each phase shall be finished before move to the next phase. Refer to sheet R-1 for exact details about the phases. Further discussion can be made in field prior to start the construction with the COR.

Is drawing A-105 entitled Proposed Wall Mounted X-Ray Detail intended to apply only to Room 116-B? Or to rooms 112B, 114B, 128B, and to 134B also?

There is new X-ray to be install in room 116-B and there are eight x-rays to be replaced for the other rooms. Refer to Sheets A-100, A-101, and A-105 for additional details.

Drawing A-105 Detail A/13 is indicated to be an option. How is this option to be addressed as part of our work?

Detail A-13 on sheet A-105 is option not optional. The detail indicated the type of the operation method to the X-rays.

Drawing A-104 Detail A/17 calls out Corner Guards. Please provide a specification.

See attached specification for Corner Guard.

Every drawing on every sheet throughout the entire drawing set is marked N.T.S. Is there anything at all in the drawing set that can be scaled?

No scale provided in the drawings. The drawings indicated the dimensions for each room that involved in the construction. The contractor shall field verify conditions prior to construction . Refer to the general notes in sheet R-1 for more information.

Is the A-DEC equipment and furniture to be CC, VV, or CV?

Refer to sheet A-102 detail A-1 for exact information.

Please provide a specification for the type of tape required for Key Note 16 on drawing A-100.

Floor Marking Tape, Extra-Durable, Striped, Rd/White, Brady 170074 or approved equal.

Regarding the A-DEC consoles, drawing A-101 detail A/100 is the Right side console and on A-103 detail A/8 is the Left side console, and vice-versa. For orientation purposes which is right and which is left?

There are two console sinks for room 116-B. The right side wall has the left side console sink and the left side wall has the right console sink. Refer to details A-100 and A-200 in sheet A-101 and A-100 for exact location.

The height of both consoles on drawing A-101 is called out as 37 . The height of both consoles on A-103 is called out as 34.8 . Which is correct?

The height of both consoles are 34.8

On drawing A-104, Room 136-B/137-B Finish Schedule, the Door Hardware line refers to door hardware specification section 08 71 00-13 for additional information. Please provide this specification.

Provide Armor plate Rockwood 601A K1050 x 4BE x 34" x 35" (2" LWOD) with US32D finish or approved equal. Refer to attach SECTION 08 71 00 for door hardware specification for additional details.

Drawing A-108, detail 1/A-108 shows 4 sketches identified as the X-Ray Insert Cabinet Detail.

one sketch appears to be an elevation of some sort of framing. Please clarify what this is supposed to depict.Â

The contractor shall be responsible to remove the existing x-ray insert cabinets and install the new x-ray insert cabinets QTY (4) supplied by VA. Refer to the construction notes in sheet A-108 and attached  specification of the insert cabinets for additional details.                                                                                                                                       Â

Please clarify that the condition in a) above is common for all four cabinets.

All the cabinets are the same sizes and dimensions.

                                   Â

Please clarify that the 14 dimension called out in two of the sketches is common for all four openings and partition walls.

All the cabinets are the same sizes and dimensions. Refer to the attach specification sheet for exact dimensions.

Drawing a-200, detail A/3 callout Applied Window Glazing .  Please provide a specification for the sealant.

The detail A-3 in sheet A-200 indicated the exact type of the window glazing.

Update #4 ·

Requirements:

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

Contractor shall accomplish and complete the following tasks upon award of contract:

Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

The access request shall be in writing and include a list of staff. The list shall include the following information:

Full Name

Company Name

Email Address

Role/Position on the project (i.e., Project manager, site super)

Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Update #3 ·

The Biomedical department would like to replace 11 dental patient chairs during this project.

VA responsibilities:

Supplied the 11 dental chairs.

Remove the old dental chairs.

Install the new dental chair and the accessories comes with the chairs.

Contractor responsibilities:

Disconnect the utilities lines from the old chair so the VA can remove them.

Reconnect the utilities lines for the new chairs after the VA install them (Reconfigure the utilities as required to accommodate the new chairs.)

Disconnect and remove the power from (11) ceiling surgical lights so the VA can remove them (No reconnect power required).

The location of the new chairs are in rooms : 105B, 109B, 110B, 119B, 120B, 126B, 127B, 128B, 132B, 133B, 134B

The work shall be done during replace the x-rays and according to this initial plan:

Rooms

X-Ray

Chair

112,114

Yes

No

105,134

134 only

Yes

109,110

Yes

Yes

126,127

Yes

Yes

119,120

Yes

Yes

132,133

Yes

Yes

128

Yes

Yes

Update #2 ·

RFI Questions and Answers

Specification 013526 paragraph 1.7.A touches upon the necessity for an SSHO. Can the SSHO act as the superintendent, or must they be distinct individuals?

Section 1.7 does not specify the need for a separate SSHO position so it can share collateral duties with the superintendent for this project.

Specification 013526 paragraph 1.8.B states that CPs should have finished the OSHA 30 within the last 5 years. Some VAs claim they cannot maintain this 5-year stipulation as OSHA cards don't expire. Conversely, other VAs assert that this 5-year rule is by the VA and hence will be upheld. For our current project, will this 5-year criterion be observed?

What occurs at other VA facilities has no impact on safety practices at WNY. The 5 year requirement comes from the TIL spec and it will be enforced in this project.

Specification 013526 paragraph 1.8.D indicates that all other workers ought to possess an OSHA 10. Is it mandatory for the OSHA 10 to be acquired within the last 5 years? The specification doesn't specify.

There is no time requirement for the OSHA 10 hour and can be outside the 5 years.

Specification 013526 paragraph 1.8.A asserts that the SSHO, among other qualifications, should have an OSHA 30. Is the OSHA 30 completion within a 5-year window obligatory? The specification doesn't clarify.

The SSHO position must have a OSHA 30 completed in the last 5 years because the SSHO is the prime contractor s Competent Person.

Specification 013526 paragraph 1.4.B.4.i refers to plans to be incorporated in the APP. Which plans does the government intend to mandate for our undertaking? The specification seems broad and vague, given its application across various projects, leading to potential ambiguity. Kindly provide guidance.

All the plans listed in paragraph 1.4.B.4 must be addressed. If they are not applicable given the required work then those sections can be stated that they do not apply with a reason that they do not apply. If there is a specific question regarding the applicability of a certain safety program a meeting can be set up at a later date with the safety office to review the PCRA and discuss specific requirements of hazardous work.

Update #1 ·

Construction Scope of Work

Dental Exam Room

Project 528-22-127

31 Jul 2023

Files

File Type Posted
SSM-Series-Product-Sheet-PS-SSM.pdf PDF
36C24223B0044 0005.docx DOCX document
087100 - Door Hardware.pdf PDF
595 X-Rays Insert Cabinets Spec.pdf PDF
013200 Construction Documentation.pdf PDF
36C24223B0044 0004.docx DOCX document
36C24223B0044 0003.docx DOCX document
36C24223B0044 0001.docx DOCX document
Construction Drawings.pdf PDF
36C24223B0044_2.docx DOCX document
Specification-Dental Exam Room 528-22-127.pdf PDF
Show all 11

Notice history

Notice Type Posted
Z1DA--528-22-127 Dental Exam Room Award Award Notice
This notice Latest solicitation Solicitation
Z1DA--NRM-const 528-22-127 dental exam room Original Pre-Solicitation

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