Z1DA--578-M25102 D008-Radiology (E Section T) ***EMERGENCY***

Emergency Project 578-M25102 D008-Radiology (E Section T)

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C252-25-AP-0863

Contracting Activity:

Department of Veterans Affairs, VISN 12, 578, Edward Hines Jr. VA Hospital

Contracting Agency: Great Lakes Acquisition Center (GLAC)

Requested by: 578-M25102 D008-Radiology (E Section T) (Station 578)

2237: 578-25-1-6098-0108

NCO-12 Construction Team 2

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is an urgent and compelling single source action which will be awarded as a new contract using firm fixed price contract. The Contractor shall provide all labor, material, tools, travel, management, and equipment necessary for the repair of the following items:

Currently, D008-200 Radiology is experiencing drain sewage water damage to the ceilings and floors from the men and women s restrooms in the main lobby above. The drains have backed up causing multiple seals to break throughout the patient waiting room causing the ceiling to collapse and become inoperable due to the unsanitary conditions caused by the leaks. There is no in-house solution to mitigate this issue through relocation or other temporary means due to the large area of service. Building 1 Attic space has a large steam leak located on a main steam distribution line that is resulting in moisture damage to the rooms in E section below. Additionally, the lost steam is contributing to increased load on the boiler plant that may not be sustainable.

The estimate is $ [REDACTED]

The period of performance shall not exceed ninety (90) days after contract award. This period reflects the entire contract period to include wait time of materials, administrative time, and contract close out. Actual onsite construction time is not expected to exceed thirty (30) days from initial mobilization. A detailed schedule must be provided to the COR within 7 days after receiving the contract notice to proceed and prior to any onsite work.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is an urgent and compelling request from Hines VA hospital due to urgent need to repair

Sewer piping above ceiling in patient are of radiology department and a main steam line leak in the attic of building 1 E section. Hines VA is an active medical campus. The contractor must not interfere with patient care or VA staff unless given permission in writing from the COR/CO. S Mechanical, LLC can complete the repairs in accordance with VHA design criteria and can mobilize immediately upon approval. The estimate is $ [REDACTED] and funding is available in FCP 6098. There is no viable repair with GPC or in-house resources.

Due to the urgent and compelling nature of this procurement, this procurement was only negotiated with one vendor. In the future, we would try to solicit from more than one source if there is no urgency involved.

Description of market research conducted and results or statement why it was not conducted:

This action shall be procured as a sole source RFP for a new Contract. VA Edward Hines Jr. VA Hospital in Hines, Illinois. Station 578 does not have an existing contract with the prospective Contractor.

Market Research (SBA & SAM) was conducted for the Contractor and an RFP shall be issued to this contractor. No additional market research was conducted, the CO will use the authority Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

Sole Source S MECHANICAL LLC (SBA - SAM UEI: TF3PLB9MWNF5) (Cage Code: 9WBH3).

The CO has verified that S Mechanical, LLC is not a SDVOSB and is active in SAM (no debarment).

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

[REDACTED] Awarded contract 36C25225C0022 to S MECHANICAL, INC for 63090.00 on 2025-01-27.