Yellow ribbon post deployment event
Closed Solicitation Posted
- Solicitation number
- W912LN26QA004
- Agency
- Vermont National Guard Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Points of contact
-
- Joel Greer joel.m.greer.civ@army.mil (802) 338-3190
Notice details come from SAM.gov. Updated .
About this opportunity
The Vermont Army National Guard is seeking a contractor to provide comprehensive event services for a Yellow Ribbon Post-Deployment Event, including catering for 285 breakfast attendees, 265 lunch meals for adults, and 20 child lunch meals, along with event space accommodations and audio/visual equipment with internet connectivity. The government will evaluate proposals based on technical approach, price, and past performance, with the intention to award without discussions. Key requirements include providing a venue with two youth rooms, a floating A/V technician, wireless microphones in the main meeting room and breakout rooms, continuous wireless internet for approximately 50 devices, projector capabilities in each room, a workspace with 10 computer power stations, one printer, one mini refrigerator, and parking for 250 attendees. The proposal submission deadline is November 3, 2025, at 5:00 PM EST, with responses to contractor questions posted on October 28, 2025, and a potential three-day extension available if needed. Quotes must remain valid for 30 days, and payment terms are net 30.
This solicitation is designated as a 100% small business set-aside with a $40 million size standard under NAICS code 721110 (Lodging & Catered Meals). No current contractor or incumbent is identified in the available solicitation materials. The event is scheduled for performance on December 5, 2025, with venue usage times from 6:00 AM to 5:30 PM, and must be located in Chittenden County, Vermont. The government will provide staff and programming for childcare rooms, staff laptops, youth activity materials, and government-provided laptops for attendee use. Catering costs are capped at $64.50 per person for breakfast and lunch per diem, though snack costs may be budgeted separately from this cap. No hotel rooms are required for staff or attendees.
Notice text
2 versions
Update #2 · Latest ·
Breakfast for 285 personnel, 265 Lunch meals, and 20 Child Lunch meals. Event space to accommodate up to 285 personnel. Audio/Visual requirements to include internet. Meals, Event Space and A/V Equipment will be secured by the contractor with oversight from the Yellow Ribbon POC as prescribed in the attached Performance Work Statement. Event must be performed in Chittenden County, Vermont.
Update #1 ·
Breakfast for 285 personnel, 265 Lunch meals, and 20 Child Lunch meals. Event space to accommodate up to 285 personnel. Audio/Visual requirements to include internet. Meals, Event Space and A/V Equipment will be secured by the contractor with oversight from the Yellow Ribbon POC as prescribed in the attached Performance Work Statement
Attachments
| File | Type | Posted |
|---|---|---|
| Questions and answers in Response to Notice ID W912LN26QA004.pdf | ||
| W912LN-26-Q-A004 Post Deployment Yellow Ribbon Event Amendment 0001.pdf |
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