W912LN-26-Q-A004 Post Deployment Yellow Ribbon Event Amendment 0001.pdf

Combined Synopsis/Solicitation

Amendment 0001

W912LN-26-Q-A004

Post Deployment Yellow Ribbon Event

Responses Due 3 November 5:00PM EST

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued. This RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 (11June 2025).

The Vermont Army National Guard (VTARNG) has a requirement for the following service: Post Deployment Yellow Ribbon Event for up to 285 personnel, meals and adequate conference space to include A/V Equipment and Internet. Contractor must provide an event space in Chittenden County, Vermont.

Complete technical specifications are set forth on the attached VTARNG USPFO Requirement Description. Quotes must meet all technical specifications set forth in that document.

Period of Performance: 5 December 2025

The NAICS code for this requirement is: 721110

PSC: X1AB Lodging & Catered Meals

This 100% small business set-aside. Applicable Size Standard is $40M

This solicitation is issued as a Request for Quotation (RFQ).

Quotes shall be valid for 30 days

Payment Term net 30

Deviation Clause 252.232-7998 DEV 2026-O0001 Obligations in Advance of Fiscal Year 2026 Funding (Deviation 2026-O0001)

Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.

Offerors shall include a completed copy of 52.212-3 and Alt I, Offeror Representations and Certifications-Commercial Products and Commercial Services with its quote.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below in full text, for list of additional applicable clauses.

52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

52.212-2 Addendum: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

The government will award a contract resulting from this solicitation to a responsible vendor whose quote conforms to this solicitation and is considered most advantageous to the government based on the following evaluation factors:

• Technical Approach

• Price

• Past performance

The government intends to evaluate offers and award a contract without discussions with offerors. Therefore, each vendor’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Quote Content – General: Offers shall contain sufficient detail for effective evaluation, without reference to links or other external resources. Document format shall be compatible with Microsoft Word/Excel 2016 (or later, including Microsoft 365) and/or Adobe PDF. Vendors should reference the number of this RFQ and include their CAGE code and Unique Entity Identifier (UEI) from SAM.gov as part of their quote submission.

Quote Content -Technical Approach: Quote must contain sufficient information regarding the supplies/services to be provided to make it clear that the offeror understands what is being asked for and is prepared to fully meet the requirement, and for the Government to confirm that the supplies/services offered meet *all* technical requirements set forth in the RFQ. Where applicable, manufacturer part numbers and product literature should be provided. For services, sufficient narrative should be provided about the offeror’s proposed approach and capability for the Government to evaluate the likelihood that the offeror will successfully perform. Offers containing insufficient information to allow VTARNG to confirm that the proposed solution meets all technical requirements may be deemed technically unacceptable.

Quote Content - Past Performance: Offerors are/are not required to submit past performance information. Offerors must/may identify up to 3 contracts within the last 3 years on which the contractor provided products or performed services sufficiently similar to what is required by this RFQ that the offeror’s prior performance is relevant to its likelihood of successful performance on this requirement. For contracts not covered by CPARS, offerors must submit the attached questionnaire to a current POC at each referenced customer for the customer POC to complete and email directly to contract specialist’s email; if a completed questionnaire has not been received by the time VTARNG completes evaluation of offers, “past performance” for that reference will be rated as “neutral” even if it is both recent and relevant.

If a vendor is aware of negative performance reporting in government systems such as CPARS, SAM.gov Responsibility and Qualification (formerly FAPIIS) data, and/or SPRS and wishes to offer mitigating or distinguishing information, such information should be included in the vendor’s initial submission.

Quote Content (Price): Offerors shall provide a quotation for one job as a total contract price.

Prices should include cost of conference facilities, meals, audio/visual equipment, and internet.

If alternative models, configurations, or staffing plans are quoted, each must meet or exceed all technical requirements set forth in this RFQ and should be priced as a separate offer.

Evaluation - Technical Factor: Quotes will first be evaluated to determine whether they meet *all* technical specifications set forth in this RFQ. Only technical criteria that are inherent to the type of product/service required or specifically stated in the RFQ will be evaluated. Offers that meet all technical criteria will be deemed “acceptable,” which is sufficient to establish technical eligibility for award. Offers that exceed minimum technical requirements may be rated as “good” or “outstanding” based on the quality of the offered approach and the number and significance of additional strengths demonstrated. Offers that fail to clearly demonstrate compliance with all technical requirements may be deemed “marginal” or “unacceptable” based on the number and severity of any weaknesses or deficiencies in the offer.

Evaluation - Past Performance: The government will review available past performance information to determine whether offerors pose an unacceptable risk of failure to perform. At its discretion, the government may evaluate vendors past performance based on any of the following:

• Recent and relevant contracts identified by offerors if customer questionnaires are provided.

• Supplier Performance Risk System (SPRS)

• SAM.gov Responsibility and Qualification (formerly FAPIIS) data

• CPARS

• VTNG experience with the vendor

If there is not a rating available from any of the above sources for a given supplier, the supplier's past performance from that source will be evaluated as neutral.

Evaluation of Price: Prices of offers meeting all technical specifications will be evaluated in accordance with FAR 8.404(d) (Deviation 2014-O0011), using the techniques set forth in FAR 13.106-3

Quotes that do not meet the firm requirements listed in the line-item description will not be accepted.

This solicitation acquisition has the following line item.

CLIN Supplies/Service Unit Quantity Total Price

1 Breakfast for 285 personnel, 265 Lunch meals, and 20 Child Lunch meals. Event space to accommodate up to 285 personnel. Audio/Visual requirements to include internet. Meals, Event Space and A/V Equipment will be secured by the contractor with oversight from the Yellow Ribbon POC as prescribed in the attached Performance Work Statement. Event must be located in Chittenden County, Vermont

PSC: X1AB

Pricing Arrangement: Firm Fixed Price

Job 1

Additional contract provisions and clauses are applicable and attached separately.

National Guard Protest Procedures

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau

Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O 111 S.

George Mason Dr. Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at:

mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil http://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of-Acquisitions/ https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItem s.aspx https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.aspx

Steps to Submit a quote in the PIEE Solicitation Module:

To submit a quote to the U.S. Government through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module, follow these steps:

1. Login to PIEE: Visit the PIEE website and log in with your credentials. Make sure your role and access permissions are set to “Vendor” or the appropriate access level for submitting proposals.

2. Access the Solicitation Module: From the PIEE home page, navigate to the “Solicitation” module, which is designed for vendors to view solicitations and submit proposals.

3. Find the Solicitation: Use the search functionality in the Solicitation module to locate the specific solicitation by Solicitation Number, Contract Number, or keyword.

4. Review Solicitation Details: Carefully review all the details and documents associated with the solicitation, 52.212-2, Evaluation-Commercial Products, and submission requirements.

5. Prepare Your Proposal: Prepare your proposal according to the format and requirements outlined in the solicitation documents. Make sure to include all required documents (e.g., technical, price, past performance) and ensure they comply with the submission guidelines.

6. Submit the Proposal: Within the Solicitation module, find the “Submit Proposal” or “Respond to Solicitation” option associated with the solicitation. This will open up the submission portal. Upload the required documents (e.g., PDFs, Excel sheets) as specified in the solicitation. Verify that all files are properly attached and formatted according to the instructions.

7. Complete Submission: After uploading the documents, confirm the submission by following the on-screen instructions. The system will ask you to verify all details before final submission.

8. Receive Confirmation: Once submitted, you should receive a confirmation message within the system, and an email confirmation will likely be sent to your registered email address. You can monitor the status of your submission within the PIEE portal.

9. Post-Submission: You can return to the Solicitation module to check updates on the solicitation, review clarifications or amendments, and monitor the proposal status.

Additional Tips:

Check for Amendments: When viewing the solicitation ensure you are viewing the latest amendment. After submitting, keep an eye on amendments or changes to the solicitation. You must update your offeror if the solicitation is amendment. Before submitting an offeror click the “Please notify me of amendments to this solicitation” in the upper left-hand corner.

Ensure Compliance: Make sure your proposal complies with all submission requirements, including format, deadlines, and documentation.

Technical Support: If you encounter any issues, PIEE has support resources available, including help desks and user guides. This process ensures your proposal is securely and properly submitted to the government through the designated PIEE platform.

There is no Defense Priorities and Allocations System (DPAS) assigned rating for this acquisition.

Quotes are due by the date and time listed in the PIEE solicitation module and must be submitted to the PIEE solicitation module, uploaded to SAM.GOV or emailed to donald.j.luby.civ@army.mil or kimberly.a.swasey.civ@army.mil mailto:donald.j.luby.civ@army.mil mailto:kimberly.a.swasey.civ@army.mil