YAO outlet gate operators

The Bureau of Reclamation's Lower Colorado Region, Yuma Area Office is procuring electrical control equipment specifically consisting of three Rotork Actuators (Part No. IQ91FA25B4[IP68]) and three Gearboxes (Part No. IB14) for installation at Brock Reservoir to regulate outlet gate positions critical to the Colorado River System's operational flexibility and water storage capacity. The actuators must meet specific technical requirements including 173 RPM motor speed, 480V power supply, and NEMA 6/WT WT/IP68 enclosure rating, while the gearboxes require FA25 input and FA40 output configurations. This is a brand-name procurement justified by the need to maintain compatibility with existing infrastructure and avoid substantial demolition and replacement costs. Evaluation will be based on Price and Delivery criteria, with only new products being accepted. Vendors must submit written quotes on company letterhead by August 26, 2025, at 12:00 PM PDT via email, and any questions must be submitted by August 19, 2025, at 12:00 PM PT.

This solicitation carries no set-aside designation and is unrestricted, targeting small businesses under NAICS Code 333995 with a size standard of 800 employees (though one document references 333914 with 750 employees). Market research conducted through a sources sought notice from July 23 to August 5, 2025, received no responses, while additional research identified Municipal Treatment as a potential vendor capable of providing Rotork components, though BSE Performance and Norman Equipment were also identified but could not fully meet the specific requirements. The contract will be awarded as a single Firm-Fixed Price purchase order with delivery required within 180 days of order receipt to the Yuma Area Office in Arizona. The procurement represents a single-source justification due to the specialized nature of the Rotork equipment and the critical operational requirements of the Colorado River System infrastructure.