Y1DA--PN: 438-22-900, Replace Boiler Plant (SF) 36C263-24-AP-4399

This is a SOURCES SOUGHT NOTICE (36C26324Q1126) in support of the Department of Veteran Affairs Sioux Falls Medical Center in Sioux Falls, SD for market research purposes only to determine the availability of potential businesses with capabilities to provide the requirement described below. This notice shall not be construed as a request for proposal/request for quote or as any commitment or obligation on the part of the Government to issue a solicitation. The Government does not intend to award a contract on the basis of this request so proposals will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

Response is strictly voluntary- it is not mandatory to submit a response to this notice to participate in any formal solicitation process that may take place in the future. However, it should be noted that information gathered through this notice may significantly influence our acquisition strategy. All interested parties will be required to respond separately to any solicitations posted as a result of this sources sought notice.

The Department of Veterans Affairs (VA), Network Contracting Office 23, is seeking Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Any responses from non-SDVOSBs may be considered. However, SDVOSBs will be given priority in review of responses to this Sources Sought Notice. This is to determine whether the Veterans Affairs has a need to conduct a tiered evaluation in the event sufficient responses from SDVOSBs/VOSBs are not obtained.

Anticipated North American Industry Classification System (NAICS) code is 236220-Commercial and Institutionalized Building Construction Contractors. The largest a firm can be and still qualify as a small business for Federal Government programs is a size standard of $45.0M.

Construction Magnitude: Between $20,000,000 and $50,000,000

Interested parties are invited to respond via e-mail to derek.fore@va.gov. Responses will be used to determine the appropriate acquisition strategy. All responses due by 8/30/2024 at 12:00 PM Central Time.

Potential contractors shall provide, at a minimum, the following information (1-7):

1) Company name, address, and point of contact, phone number, e-mail address, and Unique Entity Identifier (UEI).

2) Is your firm eligible for participation in one of the following small business socio-economic programs? If so, please indicate the program.

[ ] yes [ ] no Small Business (SB)

[ ] yes [ ] no HUBZone

[ ] yes [ ] no Small Business 8(a)

[ ] yes [ ] no Small Disadvantaged Business (SDB)

[ ] yes [ ] no Women-Owned (WO) Small Business

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no Veteran Owned Small Business (VOSB)

[ ] yes [ ] no Other (please specify)

3) What additional information would the Government need to provide for you to be able to submit an accurate and complete offer with full understanding of the requirements if we post a formal solicitation?

4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The response must address key criteria:

A. Describe your experience replacing/ constructing boilers or boiler plant of similar size, scope, and complexity. Include project title, location, dollar value, and a brief narrative of the work performed.

B. Describe your technical capability specific technical skills, certifications, and equipment available to perform the work.

C. Describe your experience as a prime contractor within the past five years with the Government; and your two largest projects you have successfully completed within the past five years.

5) Bonding Capacity provide information on the firm s bonding capacity.

6) Safety Record provide information on the company s safety record, including EMR (Experience Modification Rate) and any OSHA violations in the past five years.

7) The Government is seeking all interested parties Rough Order Magnitude (ROM) of this project. Please review any and all attachments associated with this sources sought to develop a Rough Order Magnitude (ROM) estimate.

The Capabilities Statement for this Sources Sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined below. The capabilities will be evaluated solely for the purpose of determining to set-aside for the one of the socio-economic categories listed above or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest.

This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.

To assist in your response a draft statement of work outlining the preliminary scope and requirements is provided below. We encourage feedback on the draft statement of work to ensure the final version accurately reflects the project's needs and industry capabilities. Please provide any comments or suggestions regarding the draft statement of work as part of your response to this sources sought notice.

DESCRIPTION OF THE REQUIREMENT:

This project will replace the existing boiler plant equipment and the new building to create a new 8,155 SF Boiler Plant that will serve the entire Sioux Falls campus and connection all utility systems to existing utility feeds. The new Boiler Plant will incorporate 3 large water-tube boilers 500 HP. (17,250 lbs./hr.) to accommodate the campus steam load. The Energy Center will house the boiler plant, engineering control center, associated electrical switchgear, boiler plant emergency generator, fuel oil storage (underground), associated auxiliary components, non-potable water storage (underground), and water treatment. This project also includes, but is not limited to, installation of communication and data systems both internal and extended to other buildings on the campus, Fiber optic cables, servers/sub-servers, steam lines, water lines, control wires, electrical power, and fire alarm cables.

The work includes general construction, alterations, roads, walks, grading, drainage, associated components, assemblies, emergency power, communication, and data systems both internal and extended to other buildings on the campus, necessary removal of existing structures, construction of other items, and functional requirements as described and depicted in the specifications and on the drawings for the Work.

The Department of Veterans Affairs is looking to obtain information on companies who can provide the following statement of work:

1) STATEMENT OF WORK

Base Bid: The Contractor shall provide all supervision, tools, labor, materials, equipment, and testing necessary to accomplish the REPLACE BOILER PLANT project per construction drawings and specifications. The project shall be accomplished per contract drawings and specification for the project 438-22-900. Follow OSHA and all VA regulations as outlined in specification section 01 00 00. This work includes, but is not limited to:

Demolition.

Contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused.

New construction consists of, but is not limited to:

New boiler plant building including all equipment, piping, electrical, mechanical, plumbing, and finishes in the building.

Site work including excavation, grading, and utilities.

Site protection measures including boulders, bollards, security gates, and cameras.

Underground fuel and industrial water tanks.

Extension of the existing steam tunnel to the new boiler plant building.

Night and weekend work will be expected to keep the campus fully functional and to limit the effect of any utility outages on the hospital staff, patients and visitors.

Due to the nature of the utility outages and the major effects to the hospital, all utility outages will require at least 14 calendar days notice. See the phasing plan for more information on the tentative utility outage schedule. The tentative phasing plan does not alleviate the contractors or their subs the responsibility to coordinate with the VA and with other contractors. The VA CO and COR reserve the right to reject proposed outage schedule or proposed process at not additional cost to the government.

Because some equipment have a very long lead times the boilers, transformers and generator shop drawings must be submitted for review and approval 14 calendar days after notice to proceed.

General

Sensitivity of Information: The sensitivity of information relating to this project is emphasized. The entirety of the information in this SOW shall be treated as for Official Use Only. This information is not be distributed without a confirmed need to know as confirmed by the VA.

Accuracy of the Planned Information: Bidders are highly encouraged to conduct a thorough site visit to investigate all as-built conditions of the project area in this SOW.

Discrepancies in Planning Information: The prime contractor shall promptly report to the Contracting Officer in writing any discrepancies between plans and specifications and as-built conditions. The Prime Contractor shall make no adjustments to their work due to discrepancies prior to review by the Contracting Officer.

Ownership of Drawings: All designs, drawings, specifications, notes and other work developed in the performance of this contract shall be the sole property of the US Government.

The Prime Contractor shall provide a list of all items specified for which no substitutions will be accepted. The list shall identify each item with the specification section in which the item is defined.

If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

A2. TENTATIVE SCHEDULE:

Contract award*

A

Pre-construction conference

A+7

Notice to Proceed

D(A+12)

Construction start

D+22

Construction completion

D+915

Schedule Objectives - The anticipated substantial completion of this project is 915 calendar days after Notice to Proceed (NTP).

A3. Price Range

The estimated magnitude of construction is between $20,000,000.00 and $50,000,000.00

DISCLAIMER: This is a sources sought notice only. The information gathered from this request is for information and planning purposes only and will not be released. This does not constitute a solicitation. No solicitation is currently published, pending, or available. If a solicitation is issued, it will be issued at a later date. Responses to requests for information are not offers and cannot be accepted by the Government to form a binding contract. Vendor participation in this response or any informational session is not a promise of future business with the VA. The Government is not obligated, nor shall it pay for any information received from potential sources as a result of this Sources Sought Notice.