Y1AA--656-19-324 Upgrade Physical Access Control System (PACS) 36C263-25-AP-3085

This notice is for informational purposes only and is not a request for submission of bids.

THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.  In accordance with Public Law 109-461 and VAAR 819.7003 (b), bidders must be registered and certified in the Veteran Small Business Certification (VetCert) at (https://veterans.certify.sba.gov) as a SDVOSB. Only bids from verified SDVOSB’s at VetCert database at the time of bid submission shall be deemed responsive. All non-responsive bids shall be rejected and ineligible for award.

The applicable North American Industry Classification System (NAICS) code is 236220: Commercial and Institutional Building Construction with the applicable small business size standard of $45 million.  In accordance with VAAR 819.7003(b), the bidders must represent to the Contracting Officer that it is a small business concern under the NAICS code assigned to this acquisition. In accordance with VAAR 836.204, the magnitude of construction for this project is between $2,000,000.00 and $5,000,000.00.

The Department of Veterans Affairs (VA), Saint Cloud Health Care System (SCHCS), Saint Cloud VA Medical Center intends to issue an Invitation for Bid (IFB) in accordance with the procedures set forth in Part 14 and 36 of the Federal Acquisition Regulation (FAR). Network Contracting Office 23 (NCO23) intends to award a single, firm fixed-price contract for completion of construction Project: Upgrade Physical Access Control System (PACS) at the VA SCHCS, Saint Cloud VA Medical in Saint Cloud, Minnesota. An IFB is planned to be issued on or about July 7, 2025, with an award date within 90 calendar days from bid opening date. All bids will be due on August 8, 2025, at 2:00 PM CST. Further details of all dates, events, and locations, including site visit will be available in the solicitation.

The contractor shall provide all necessary labor, materials, tools, and equipment to support the campus-wide upgrade of the Physical Access Control System (PACS). This project includes the installation of new card access hardware, software, card readers, and door card hardware at designated existing openings as indicated in the project drawings. The scope of work includes the replacement of existing PACS devices along with the modification or relocation of utilities, architectural elements, and electrical systems to accommodate the new installations.

The upgraded system will include high-priority biometric card readers, card key and keyed pad door controllers, and a new PC-based server to manage access control functions. The new PACS system must fully integrate all existing PACS devices and allow them to be incorporated into a unified control system.

The project requires demolition, alterations, and utility relocations as necessary to facilitate the installation of the new PACS system. Architectural and electrical modifications will also be performed to ensure system compatibility. All construction activities must be scheduled and phased to minimize disruption to staff and daily operations, while also adhering to infection control measures throughout the project duration.

To ensure full system integration and operability, the contractor must test all PACS devices and network connections both functionally and operationally after installation. All work must comply with the project specifications, contract drawings, and applicable local, state, federal, and national codes, and regulations. The contractor must also adhere to all VA directives, design guides, and manuals to ensure compliance with regulatory requirements and project standards.

The period of performance for this work is four hundred and ninety-five (495) calendar days from issuance of Notice to Proceed (NTP). There is a 60-day window after the Post Award Conference and prior to the Notice to Proceed for badging-related submission and processing. No additional expense will be allowed regarding badging items henceforth.

The IFB (solicitation), consisting of various bid documents, specifications, forms, etc. will be available for download at System for Award Management (SAM) Contract Opportunity https://sam.gov/content/opportunities). The Contract Opportunities website is the only official location to obtain solicitation information and documents. These documents will include complete details of the solicitation and project requirements. Any amendments to the solicitation will be posted at the same location. Interested bidders are advised they are responsible for obtaining all bidding documents via Contract Opportunities, and for monitoring the Contract Opportunities website for any changes to this announcement and pending solicitation. No other information regarding scope, dates, etc. is available until issuance of the solicitation via Contract Opportunities. A bidders list will not be maintained.  Hard copies of any documents regarding this project will not be mailed or made available outside of this web site.

All questions must be submitted in writing to the issuing Contract Officer via email to dwayne.brauch@va.gov. Telephone inquiries will not be answered.