X1AB--2025 National Veterans Wheelchair Games Adaptive Sporting Events Space & Support Services (VA-25-00059745)
Closed Special Notice Posted
- Solicitation number
- 36C77625Q0185
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561591 Convention and Visitors Bureaus
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Program Contracting Activities Central (PCAC) has issued a Special Notice for the 44th National Veterans Wheelchair Games, seeking to secure approximately 250,000 continuous square feet of convention center exhibit hall space in Minneapolis-St. Paul for an event scheduled from July 17-22, 2025. The notice indicates a sole-source procurement approach under FAR 6.302-5, with specific location requirements including proximity to the Minneapolis-St. Paul International Airport and athlete hotels. The event will accommodate an estimated 500 disabled veteran participants using wheelchairs or power chairs, along with their family members, coaches, staff, and volunteers. The procurement falls under NAICS Code 561591 with a business size standard of $25M and is specifically for leasing conference and event space to support wheelchair sporting events, ceremonies, and associated administrative functions.
Contractors interested in responding to this Special Notice must demonstrate their capability to meet the VA's specific requirements by 11:00 AM Eastern Standard Time on April 30, 2025. Interested parties are instructed to send their responses to Jane.Sepulveda@va.gov and Alan.Willingham@va.gov, including relevant documentation such as specifications, cut sheets, brochures, and capability statements that confirm their ability to supply the needed services. The notice emphasizes that this is not a request for competitive quotes, and the government retains sole discretion in determining whether to compete the requirement. Key venue specifications include the need for space to accommodate sporting events, ceremonies, and a banquet, with move-in scheduled for July 15-16 and move-out on July 23, 2025. Potential contractors should note that the government will not be responsible for any costs incurred in preparing and submitting a response to this notice.
Notice text
In accordance with FAR 6.302-5, this Notice of Intent is to inform all parties the Department of Veterans Affairs (VHA), Program Contracting Activities Central (PCAC), for the National Veterans Wheelchair Games (NVWG) intends to Sole Source a procurement for the following requirement.
The requirement is to secure approximately 250,000 continuous sq. feet of convention center exhibit hall space from July 17 - 22, 2025 with move-in/set up: Tuesday, July 15 - Wednesday, July 16, 2025, and move-out: Wednesday, July 23, 2025, to support wheelchair sporting events, ceremonies, and banquet facilities for the 44th National Veterans Wheelchair Games. An estimated 500 disabled Veteran participants all using wheelchairs or power chairs, along with their family members/coaches/special event staff and volunteers will be participating in NVWG events in the Convention Center. We will need to be able to have ample space for administrative functions during the event.
The venue must be 10 miles from the Minneapolis-St. Paul International Airport AND 0.5 miles from the athlete s hotels.
The associated North America Classification Systems (NAICS) Code is 561591 and the
Business Size Standard is $25 M.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES.
Interested parties may identify their interest and capability to respond to this requirement no later than 11:00 AM Eastern Standard Time, Wednesday, April 30, 2025.
Information received in response to this notice must clearly demonstrate the capability of meeting the Government s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to Jane.Sepulveda@va.gov AND Alan.Willingham@va.gov .
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
Files
| File | Type | Posted |
|---|---|---|
| P03 - JA.pdf | ||
| 36C77625Q0185.docx | DOCX document |
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| G003--Gym Rental Services | Veterans Integrated Service Network 1 | No set-aside |
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