WRSU Daikin Chiller Repair

The Indian Health Service is soliciting quotes for comprehensive repair services of a Daikin chiller system at the Hopi Health Care Center in Polacca, Arizona. The scope of work includes de-energizing the chiller, recovering refrigerant, replacing multiple components such as king valves, filter dryers, solenoid coils, and relief valves, performing field repairs on the existing coil, and recharging the system with new R134a refrigerant to ensure the chiller operates in tandem with a new Tane chiller. Contractors must provide all necessary tools, equipment, safety devices, labor, materials, and per diem, and submit a completion report documenting all repairs performed. The contract will be awarded as a Firm Fixed Price agreement using FAR 13.5 acquisition procedures, with evaluation based on lowest price technically acceptable criteria. Quotes are due by July 18, 2025, at 1:00 p.m. PDT and must be submitted via email to dale.clark@ihs.gov, with a 120-day acceptance period following submission.

This procurement is designated as a 100% Buy Indian Set Aside under the Indian Health Service's Buy Indian Act, restricting competition to qualified Indian Economic Enterprises that maintain 51% Indian ownership and are associated with federally recognized tribal entities. The contract requires performance within 60 days from notice to proceed, with work to be conducted during normal business hours from 8:00 a.m. to 5:00 p.m., Monday through Friday, though after-hours work may be necessary with facility staff assistance. Contractors must commence work within 5 calendar days of receiving notice to proceed and are required to perform at least 60% of the work with their own organization. Payment protection of 100% of the contract price is required within 15 days of award through either a payment bond or irrevocable letter of credit. The work will be performed at the Hopi Health Care Center located on Highway 264 on the Hopi Reservation in Polacca, First Mesa, Arizona, and contractors must maintain current System for Award Management registration throughout the solicitation and contract performance periods.