Winfield Locks and Dam Major Rehab Industry Day

SPECIAL NOTICE UPDATE: INDUSTRY DAY AGENDA, VENUE CHANGE & REGISTRATION DETAILS  

(Also see document in "Attachments")

Project: Winfield Locks and Dam Major Rehabilitation Project
Agency: U.S. Army Corps of Engineers (USACE), Huntington District
Event Date: November 02, 2026
Notice Type: Special Notice – Update, Itinerary & Registration Announcement
Original Notice Reference: Winfield Locks and Dam Industry Day "Save the Date"

1. General Overview & Purpose of Update

This posting serves as an official update to the previously issued "Save the Date" notice and subsequent document distributions for the Winfield Locks and Dam Industry Day.

The purpose of this update is to:

1. Announce the finalized itinerary and schedule for the Industry Day on November 02, 2026.
2. Advise industry partners of the venue update for the morning presentation (moved to the Winfield Community Center).
3. Provide the official registration link and registration deadline (November 01, 2026, at 12:00 PM Noon).
4. Outline the scheduling procedures for In-Person One-on-One Meetings (Prime Contractors) and Virtual One-on-One Meetings (Subcontractors & Primes, beginning November 3, 2026).

2. Summary of Project Scope

The Winfield Major Rehabilitation project encompasses the complete replacement and modernization of critical civil works infrastructure, including:

• Dam Roller Gates: Full replacement of all five (5) standard roller gates and the specialized flap gate (Gate 6).
• Dam Roller Gate Hoist Machinery: Rehabilitation or replacement of 1930s-era mechanical and electrical drive components.
• Dam Electrical Service Distribution: Full replacement of failing primary power feeders and the electrical distribution system across the dam.
• Tainter Gate Anchorage: Comprehensive replacement of the post-tensioned anchorage system, actively failing due to Stress Corrosion Cracking (SCC).
• Main Lock Miter Gate Anchorage: Proactive replacement of failing miter gate anchorage systems.
• Main Lock Emergency Gate Machinery: Replacement of worn wire ropes and delaminating sheaves.
• Dam Service Bridge Replacement (Expanded Scope): Complete replacement of the Dam Service Bridge as an essential enabling feature to facilitate roller gate construction.
• Electrical Controls & SCADA Modernization (Expanded Scope): Comprehensive modernization of electrical controls and SCADA systems to ensure long-term operational reliability.

Note: Interested parties should review the previously released 30% design drawings, industry questionnaire, and related materials posted to SAM.gov on October 13, 2026.

3. Event Itinerary (Monday, November 02, 2026)

When:  8:30 AM – 9:30 AM

What:  PDT Presentation & Briefing

Where:  Winfield Community Center, 178 2nd Street, Winfield, WV 25213

When:  9:30 AM – 9:45 AM

What:  Travel & Transition, Commute from Winfield Community Center to Winfield Locks & Dam site (short drive)

When:  9:45 AM – 12:00 PM

What:  Site Visit / Walkthrough

Where:  Winfield Locks and Dam Site (Strict "No Questions" protocol enforced during the tour)

When:  12:00 PM – 1:00 PM

What:  Lunch Break

Where:  On your own

When:  1:00 PM – End of Day

What:  In-Person One-on-One Sessions

Where:  Winfield L&D Operations Building  Prime Contractors & PDT (up to 45 minutes each; by appointment); Contractors arriving or awaiting appointment time are asked to be in the Winfield L&D Museum area prior to the appointment time.

4. Venue & Location Information

• VENUE UPDATE: Please note that the presentation will NOT take place at the Eleanor Armed Forces Reserve Center.
• Morning Presentation:
   Winfield Community Center
   178 2nd Street, Winfield, WV 25213
   (Attendees are requested to arrive prior to 8:30 AM for sign-in).
• Site Visit Walkthrough:
   Winfield Locks and Dam
   Red House / Winfield, WV
   (Site access and parking logistics will be briefed at the conclusion of the morning presentation).
• One on One Meetings  Winfield Operations Building (Contractor waiting area is Winfield L&D Museum)

5. Site Visit Protocol & Inquiries

• Safety & Security: Attendees participating in the outdoor site visit must furnish and wear required Personal Protective Equipment (hard hat, safety glasses, high-visibility vest, and steel-toed boots).
• Question Policy: To ensure visitor safety, adherence to the timeline, and equal access to information, no questions will be taken or answered during the site visit walkthrough.
• Individual Inquiries: Contractors are strongly encouraged to schedule a One-on-One meeting with the Project Delivery Team (PDT) to discuss questions, technical aspects, and contracting approaches.

6. One-on-One Meeting Sessions

Individual sessions are available for industry partners to meet with the USACE Project Delivery Team:

1. In-Person One-on-One Sessions (November 02, 2026):

• Target: Prime Contractors.
• Timing: Sessions begin at 1:00 PM following lunch.
• Duration: Up to 45 minutes per session (including transition time).
• Location: Winfield Locks and Dam Operations Buildling (Waiting area is Winfield L&D Museum)

      2.  Virtual One-on-One Sessions (Beginning November 03, 2026):

• Target: Subcontractors, suppliers, and Prime Contractors who prefer or require a virtual format.
• Dates: Scheduled individually starting Tuesday, November 03, 2026, and continuing as needed.
• Format: Virtual conference (call/video details provided upon confirmation).

7. Registration & Contact Information

• Registration Form: All attendees are asked to register via the official link (see "Links" section, or copy and paste):  https://forms.osi.apps.mil/Pages/ResponsePage.aspx?id=unZN_HzxUEy5p48xY9J1gqoNlfEr4YNKj51PYTzo9YBUOUNVUExCS1Y4N0pCRzcwU0VaSlgyRlpFUC4u
• Registration Deadline: November 01, 2026, at 12:00 PM (Noon) EST.
• One-on-One Appointment Scheduling & POC:
   To schedule an individual private appointment (in-person or virtual) or for questions regarding this notice, please contact:
• Point of Contact: Eileen Hodges
• Email:LRH.Small.Business@usace.army.mil
• Phone: (304) 399-5632

8. General Disclaimer

This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or an obligation on the part of the Government to procure services or construction. The Government will not reimburse attendees for any costs associated with participation in this Industry Day or associated one-on-one sessions.