Window Cleaning, Seattle Air Route Traffic Control Center (ARTCC) and Terminal Radar Approach Control (TRACON)

This solicitation (SIR) is for Window Cleaning Services for the Federal Aviation Administration (FAA) Seattle (SEA) Air Route Traffic Control Center (ARTCC) in Auburn, WA and the Terminal Radar Approach Control (TRACON) in Burien, WA to be completed as required in the Statement of Work (SOW) that is located as attachment J-1.

This requirement is set-aside for small businesses. The principal North American Industry Classification System (NAICS) code applicate to this effort is 561720 - Janitorial Services.

Site Visits attendance is recommended, however, not required. Names of those attending and the name of the company they are representing will be required. Each company will be limited to two (2) attendees.

*Email Aaron Ivanushka (Aaron.Ivanushka@faa.gov / 425-961-2569) by noon on 8/4/2025 to attend the site visit at the SEA TRACON on 8/11/25 at 9:00 AM local time. The SEA TRACON is located at 825 S. 160th St., Burien, WA 98148.

**The address to the SEA ARTCC is 3101 Auburn Way S., Auburn WA 98902. Email Brian Flott (Brian.Flott@faa.gov / 253-351-3351) to coordinate a visit.

Government-issued photo ID is required to enter each campus. Questions will not be answered during the site visit. Please document all your questions while at the site visit and submit them to Veronica L. Ransom via email at Veronica.L.Ransom@faa.gov by the date and time as directed below. 

Questions or comments pertaining to this SIR must be submitted in written form via email to Veronica L. Ransom at Veronica.L.Ransom@faa.gov no later than noon Eastern Time on Monday, August 13, 2025. Questions and responses that clarify the SIR may be provided to all Offerors; if this information is provided to all Offerors, the source of the questions will not be identified. Responses to all questions and any necessary amendments made to the SIR will be made by 6:00 pm Eastern Time on Monday, August 18, 2025.

All responses must reference the solicitation number (697DCK-25-R-00397) and be submitted to the following email addresses: Veronica.L.Ransom@faa.gov.

SA18 PROPOSAL CONTENT

Submission of Offer. An Offeror shall submit an offer which shall include the following.

Proposal (Provide 1 copy).

NOTE: The contractor’s proposal shall include:

[ ] Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken.

[ ] Signed SOLICITATION, OFFER, AND AWARD form (all amendments issued).

[ ] Part I, Section B, SUPPLIES/SERVICES & PRICE/COST through Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data). The FAA does not follow the FAR therefore a submission of a SAM.gov FAR Clause Report does not meet this requirement. All AMS clauses in this solicitation must be completed.

[ ] A Technical Proposal demonstrating how all the required services in the Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract.

[ ] A certificate of liability from your insurance company that shows you can meet the requirements identified in Section I, AMS Clause 3.4.1-12 Insurance (Oct 2019).

[ ] No less than three (3) Past Experience References of similar work (e.g. must be window cleaning services of a similar size and scope to the requirements in the SIR).

[ ] No less than three (3) Past Performance Submittals (Customer Satisfaction Surveys) completed and submitted by a third party that shows completion of similar work (e.g. must be window cleaning services of a similar size and scope to the requirements in the SIR).

SA61 CONSIDERATION OF PRICE - LOWEST PRICED TECHNICALLY ACCEPTABLE (LPTA) SOURCE SELECTION

The offeror must submit pricing information as prescribed in PART I - SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Each offeror is required to provide a price for each contract line item (CLIN). Failure to comply may result in the rejection of the subject offer. A single award will be made. There shall be no split award. In the event that the CLIN price for any line item is materially unbalanced, the entire offer may be rejected without discussion with the offeror. In the event of any disparity between the CLIN price and the total offered price, the CLIN price shall be deemed correct, and the total offered amount shall be revised accordingly, unless available information indicates otherwise.
(End of Provision)

Contractors must be registered with the System for Award Management (www.sam.gov) with an Active status on the date established for receipt of offers (August 21, 2025). Reference AMS Clause 3.3.1-33, paragraph (d), “if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror.”

DURING THE SOLICITATION, ALL COMMUNICATIONS WILL BE CONDUCTED ONLY WITH VERONICA L. RANSOM, CONTRACTING OFFICER VIA EMAIL (Veronica.L.Ransom@faa.gov).  NO PHONE CALLS WILL BE ACCEPTED.

MILESTONES
SIR posted – 7/29/25

*TRACON Site Visit Attendee List Due – 8/4/2025 by noon

*TRACON Site Visit – 8/11/25 @ 9:00AM local time

**Coordinate SEA ARTCC site visits with Brian Flott (Brian.Flott@faa.gov / 253-351-3351)**

Questions Due – 8/13/25 by noon ET

Answers/Amendments Posted By (if necessary) – 8/18/25 by 6:00 pm ET

Proposals Due – 8/21/25 by 5:00 pm ET

All submissions must be received no later than 5:00 pm Eastern Time on Thursday, August 21, 2025. Offerors assume full responsibility of ensuring that proposals are received at the place and by the date and time specified above. Late submittal of proposals will not be accepted.

The Government will not be liable for costs associated with the preparation and submittal of inquiries or responses to this announcement and will not reimburse any firm for costs incurred in responding to this SIR.  Responses will not be returned.