Wilmington VAMC Hood and Duct Cleaning
Closed Solicitation Posted
- Solicitation number
- 36C24426Q0777
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Wilmington, Delaware 19805, United States
- Points of contact
-
- Chris Clements christopher.clements1@va.gov (205) 349-9891
- Stephanie Luniewski stephanie.luniewski@va.gov (412) 680-6879
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 4 seeks professional cleaning services for cooking equipment exhaust systems at the Wilmington VA Medical Center, with quotations due July 22, 2026, at 10:00 AM EST. This is an SDVOSB sole source set-aside, limiting competition to service-disabled veteran-owned small businesses.
Place of performance is Wilmington, Delaware (1601 Kirkwood Highway). The contractor must clean exhaust systems to NFPA 96, Chapter I standards, including a 6-foot updraft grill stand with approximately 75 feet of duct and roof-mounted fan in the ICU, a 16-foot wall-mounted canopy hood with approximately 20 feet of duct in the canteen, a 16-foot island canopy hood, dietetics equipment with associated ducts and exhaust fans, and two 8-foot canopy grill hoods in the community living center. Quarterly cleaning is required for each listed device. The contractor must furnish all materials, tools, equipment, supervision, and personnel; affix certifications upon completion; cover exposed kitchen and floor areas; and clean all dust and debris. Work must comply with OSHA (29 CFR Parts 1910 and 1926), EPA (40 CFR), and hazardous materials transportation (49 CFR Part 397) requirements.
The NAICS code is 811310, with a small business size standard of $12.5 million. The maximum estimated contract value is $12.5 million for a base year plus four one-year option years awarded as firm fixed price. Service Contract Act wage determination 2015-4215 Rev 30 applies. Offerors must be registered in SAM and VetCert at submission and award, and must complete and return VAAR 852.219-75 certifying compliance with SDVOSB subcontracting limitations (50% maximum to non-SDVOSB/VOSB firms). Evaluation is based on price and compliance with submission instructions, with award to the lowest-priced, responsible offer. A site visit was held July 15, 2026; requests for information were due July 16, 2026, at 11:00 AM EST.
Notice text
2 versions
Update #2 · Latest ·
Amendment 001- Deleted the Canteen requirement.
PROVIDE:
- Professional cleaning services of Hoods and Ducts at the VA Medical Center, 1601 Kirkwood Hwy, Wilmington, DE 19805.
GENERAL:
- The Wilmington, Delaware VA Medical Center requires a service contract to perform hood/duct cleaning of listed cooking equipment exhaust systems.
SPECIFICS:
- The contractor shall furnish all materials, tools, equipment, supervision, and personnel necessary to clean listed cooking exhaust systems to NFPA 96, Chapter I standards (procedures for use and maintenance of equipment:
- 6 Ft. Up- Draft grill stand in canteen, approx. 75 Ft of exhaust duct and centrifugal exhaust fan, mounted on roof of the ICU (vert. duct and exhaust fan).
- 16 Ft. wall mounted canopy hood in canteen approx. 20 Ft. of exhaust duct and general-purpose centrifugal exhaust fan, mounted on roof above canteen.
- 16 Ft. island canopy hood. Inspect and clean canopy hood and auto wash system in dietetics and clean the roof mounted exhaust fan.
- Service: Dietetics machine, RM 1120; Dietic dish machine exhaust ducts, grills, hoods and roof mounted exhaust fan
- Clean two (2) canopy grill hood 8’ duct and exhaust fan for the community living center (CLC)
- AFFIX Certification of each hood and system cleaned
- Cover all exposed kitchen and floor areas. Clean up dust and debris caused by cleaners and spray.
- Provide one cleaning per quarter for each device that has been listed.
-- Environmental/Occupational Safety and Health (EOSH) –
Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:
-
- Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry
- Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry
- Volume 40 of the Code of Federal Regulations – Protection of The Environment
- Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials
- Title 7 of the Delaware Code – Conservation
- Title 16 of the Delaware Code – Health and Safety
Update #1 ·
PROVIDE:
- Professional cleaning services of Hoods and Ducts at the VA Medical Center, 1601 Kirkwood Hwy, Wilmington, DE 19805.
GENERAL:
- The Wilmington, Delaware VA Medical Center requires a service contract to perform hood/duct cleaning of listed cooking equipment exhaust systems.
SPECIFICS:
- The contractor shall furnish all materials, tools, equipment, supervision, and personnel necessary to clean listed cooking exhaust systems to NFPA 96, Chapter I standards (procedures for use and maintenance of equipment:
- 6 Ft. Up- Draft grill stand in canteen, approx. 75 Ft of exhaust duct and centrifugal exhaust fan, mounted on roof of the ICU (vert. duct and exhaust fan).
- 16 Ft. wall mounted canopy hood in canteen approx. 20 Ft. of exhaust duct and general-purpose centrifugal exhaust fan, mounted on roof above canteen.
- Canteen- make up air supply fan and cabinet, mounted on roof above canteen.
- 16 Ft. island canopy hood. Inspect and clean canopy hood and auto wash system in dietetics and clean the roof mounted exhaust fan.
- Service: Dietetics machine, RM 1120; Dietic dish machine exhaust ducts, grills, hoods and roof mounted exhaust fan
- Clean two (2) canopy grill hood 8’ duct and exhaust fan for the community living center (CLC)
- AFFIX Certification of each hood and system cleaned
- Cover all exposed kitchen and floor areas. Clean up dust and debris caused by cleaners and spray.
- Provide one cleaning per quarter for each device that has been listed.
-- Environmental/Occupational Safety and Health (EOSH) –
Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:
-
- Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry
- Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry
- Volume 40 of the Code of Federal Regulations – Protection of The Environment
- Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials
- Title 7 of the Delaware Code – Conservation
- Title 16 of the Delaware Code – Health and Safety
Files
| File | Type | Posted |
|---|---|---|
| 36C24426Q0777 0001.docx | DOCX document | |
| Site Visit Information 07-15-2026.docx | DOCX document | |
| Site Visit Information 07-15-2026.docx | DOCX document | |
| 36C24426Q0777.docx | DOCX document | |
| 852.219-75 MUST SIGN AND RETURN WITH PROPOSAL.pdf | ||
| SCA WD 2015-4215 Rev 30.pdf |
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