Wear\2026 W. Arctic caribou herd meeting

The National Park Service Alaska Region is seeking a contractor to provide comprehensive event planning and logistics services for the Western Arctic Caribou Working Group 2026 Annual Meeting under Request for Quotation 140P9726Q0016. This 100% small business set-aside procurement falls under NAICS code 561920 (Convention and Trade Show Organizers) and requires the contractor to manage all aspects of the three-day meeting scheduled for December 9–11, 2026, in Anchorage, Alaska. Key requirements include arranging travel for approximately 25 authorized participants from Western Alaska communities, securing conference facilities with audio-visual capabilities, providing catering services, printing approximately 3,000 pages of meeting materials, and maintaining on-site representation throughout the event. Contractors must demonstrate familiarity with Working Group members, capability to address weather-related scheduling changes, and ability to facilitate cross-cultural communication with speakers of Northwest Alaska dialects (Inupiaq, Yupik, and Koyukon Athabascan). Evaluation will be based on price, technical capability, and documented experience with similar projects completed within the past five years. Vendor questions must be submitted by April 15, 2026, at 5:00 PM Alaska Standard Time, with proposals due April 24, 2026, by 5:00 PM Alaska Standard Time. The contracting officer is Francisco Velasco, reachable at fvelasco@ios.doi.gov or 907-644-3313.

This opportunity is designated as a 100% small business set-aside with no current incumbents identified in the solicitation materials. The contract is currently unfunded with a firm fixed-price structure, and funds are expected to become available prior to award; no specific budget range or award value is disclosed in the solicitation notice. All vendors must be registered in the System for Award Management (SAM) and submit to background checks as a condition of participation. Proposals must include a detailed price schedule, contractor core data information, a technical narrative demonstrating capability, and documentation of at least two prior project examples. The place of performance is Anchorage, Alaska, with the event logistics centered on the December 2026 meeting dates and the three-day on-site services required during that period.