WA-FWS ridgefield NWR-HVAC maintenance

The Fish and Wildlife Service seeks HVAC maintenance services at Ridgefield National Wildlife Refuge in Ridgefield, Washington, with proposals due September 11, 2026. This is a Total Small Business Set-Aside, firm-fixed-price contract under FAR Part 12.

Place of performance is the Headquarters and Community Nature Center at 28908 NW Main Avenue, Ridgefield, WA 98642. The base period runs October 1, 2026 through September 30, 2027, with four one-year option periods exercisable through September 30, 2031. The Headquarters building contains three Fan Coil Units, one VRF Heat Pump, one Ductless Split Heat Pump System, one Energy Recovery Ventilator, and six Electric Heaters; the Community Nature Center contains nine Fan Coil Units, one VRF Heat Pump, one Ductless Split Heat Pump System, and three Energy Recovery Ventilators. Maintenance occurs biannually during the base period and Option Year 1, then quarterly for Option Years 2–4. Tasks include annual coil cleaning, motor and compressor inspections, thermostat checks, electrical inspections, annual belt replacement where applicable, and filter replacement at each visit. The contractor must provide all personnel, equipment, tools, materials, supplies, and supervision; maintain bonded employees only; develop an annual schedule within five business days of award; and submit detailed post-visit reports.

The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million size standard. The PSC is J045. Service Contract Act wage determinations apply, including Health & Welfare benefits of $5.92 per hour plus paid vacation and holidays.

Technical evaluation is Pass/Fail based on completed Bid Schedule, demonstrated capability to perform the Statement of Work, and proof of required licenses and certifications. Award goes to the responsible offeror representing best overall value based on comparative price evaluation for fairness and reasonableness. Questions are due September 4 at 1300 Central Time. An optional site visit is available September 8, 2026, coordinated through Carissa Callison at 541-238-4536 or carissa_callison@fws.gov.