B06_-_Bid_Schedule___Offer_Eval_Info.pdf
PDF 126 KB Posted
- Attached to
- WA-FWS RIDGEFIELD NWR-HVAC MAINTENANCE
- Solicitation number
- 140FS126Q0195
About this file
This document is an Offer Evaluation Information package and Bid Schedule for a firm-fixed-price Request for Offer (RFO) for HVAC maintenance services at Ridgefield National Wildlife Refuge.
Solicitation Details and Submission Requirements:
RFO 140FS126Q0195 is issued by the U.S. Department of Interior Fish and Wildlife Service for HVAC maintenance services at the Ridgefield National Wildlife Refuge. Requests for Information are due September 4, 2026 at 1300 Central Time, with final offers due September 11, 2026 at 1300 Central Time. Submissions must be emailed to Tanner_Frank@ios.doi.gov with the subject line containing "RFO 140FS126Q0195" and include three individual PDF files: a completed Bid Schedule, SF 1449, and a Technical Submission. The Period of Performance is October 1, 2026 through September 30, 2027, with four one-year option periods extending through September 30, 2031. A site visit is available and highly encouraged on September 8, 2026, to be coordinated in advance with Carissa Callison at 541-238-4536 or carissa_callison@fws.gov.
Pricing and Technical Evaluation:
Vendors must price five Contract Line Items (CLINs 00010-00050) covering one base year and four option years of HVAC maintenance services at both the Headquarters and Community Nature Center. Annual pricing must include all labor, supervision, travel, transportation, tools, equipment, filters, materials, coordination, reporting, overhead, and profit. Two maintenance visits per year are required during the base period and Option Year 1, increasing to four visits per year during Option Years 2-4, with annual tasks remaining once per year. Technical evaluation is on a Pass/Fail basis requiring a completed Bid Schedule with pricing, demonstrated capability to perform the Statement of Work, and proof of required licenses, certifications, or registrations. Award will be made to the responsible offeror whose offer represents the best overall value to the Government based on comparative evaluation of technically acceptable offers, with price evaluated for fairness and reasonableness.
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Other files
| File | Type | Posted |
|---|---|---|
| A04_-_Statment_of_Work.pdf | ||
| B08_-_140FS126Q0195_Solicitation_Package.pdf | ||
| Sol_140FS126Q0195.pdf |
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Text version
OFFER EVALUATION INFORMATION
HVAC Maintenance - Ridgefield National Wildlife Refuge
RFO: 140FS126Q0195
RFIs Due: September 4, 2026 at 1300 Central Time Offers Due: September 11, 2026 at 1300 Central Time Submission: Email to Tanner_Frank@ios.doi.gov Format: Email the required documents as individual PDF files: Bid Schedule, SF 1449, and Technical Submission.
Submission: Email subject line must contain "RFO 140FS126Q0195".
Period of Performance: October 1, 2026 through September 30, 2027, with four one-year option periods.
Site Visit: A site visit will be available on 8 September, attendance is highly encouraged and must be coordinated in advance with Carissa Callison, phone : 541-238-4536 or email: carissa_callison@fws.gov.
The site visit will be the opportunity for vendors to ask any technical questions and verify information necessary to submit a firm-fixed-price offer. Vendors are responsible for confirming information necessary to accurately price the requirement. Completion of a site visit may be considered as part of the Government's comparative evaluation.
REQUIRED SUBMISSION DOCUMENTS
• Bid Schedule: Completed vendor information section and pricing for CLINs 1-5.
• Technical Submission: Brief information demonstrating the offeror's capability and approach to perform the
Statement of Work. Include the Quality Control Plan and proof of any required licenses, certifications, or registrations.
TECHNICAL EVALUATION: BEST OVERALL VALUE
1. BEST OVERALL VALUE
The Government will comparatively evaluate technically acceptable offers and issue a purchase order to the responsible offeror whose offer represents the best overall value to the Government. The Government may consider price and the non-price information submitted. A higher-priced offer may be selected when its advantages warrant the additional cost. Price will be evaluated for fairness and reasonableness.
2. Technical Acceptability, Pass/Fail Technical acceptability will be evaluated on a Pass/Fail basis. To receive a Pass rating, the offer must:
• Provide a completed Bid Schedule with pricing for CLINs 00010, 00020, 00030, 00040, and 00050.
• Demonstrate the capability to perform the Statement of Work.
• Provide proof of required licenses, certifications, or registrations applicable to the work.
Failure to provide the required information or meet all Pass/Fail criteria may result in a Fail rating and removal from further consideration.
mailto:carissa_callison@fws.gov
BID SCHEDULE
RIDGEFIELD NATIONAL WILDLIFE REFUGE
HVAC Maintenance
CLIN Description Qty Unit Price
00010 HVAC maintenance IAW SOW - Base Period 1 Year $____________
00020 HVAC maintenance IAW SOW - Option Year 1 1 Year $____________
00030 HVAC maintenance IAW SOW - Option Year 2 1 Year $____________
00040 HVAC maintenance IAW SOW - Option Year 3 1 Year $____________
00050 HVAC maintenance IAW SOW - Option Year 4 1 Year $____________
Total Evaluated Price (Base and All Four Options): $____________________________
Period of Performance: Base Period October 1, 2026 through September 30, 2027, plus four one-year option periods through September 30, 2031.
Notes:
The annual price shall include all labor, supervision, travel, transportation, tools, equipment, filters, materials, coordination, reporting, overhead, profit, and all other costs necessary to perform the Statement of Work. Total Evaluated Price is the sum of the base period and all four option periods.
For both the Headquarters and Community Nature Center, price two maintenance visits per year during the base period and Option Year 1, and four visits per year during Option Years 2, 3, and 4. Tasks specified in the SOW as annual remain once per year.
Vendor Information:
Company Name: ______________________________________________
SAM.gov UEI: _______________________________________________
Valid Email Address: ___________________________________________
Confirmation of Active SAM Registration (no exclusions): Yes [ ] No [ ]
Registered under the NAICS listed in the solicitation: Yes [ ] No [ ]
Required Licenses/Certifications/Registrations Attached: Yes [ ] No [ ]
Site Visit Completed: Yes [ ] No [ ]
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