W099--SDVOSB Set Aside - Service - Chiller Lease - MPLS

Q&A

Price / cost schedule indicates unit pricing for 12 months; however, the statement of work indicates the rental period is for 5 months (May1- Sept 30).

Please clarify if we are to provide pricing for 5 months or 12 months?

To establish a Base +2 year contract the contract must run for a year. Submitted pricing quotes may specify pricing per month for the five months of active use. If the Contractor would like to leave the units at the Minneapolis VAMC in a standby status, this is optional and at the sole decision of the Contractor, then please incorporate this pricing (if any) within your 5 month pricing quote.

If the unit is to be onsite for 12-months, will pricing be 5-months of operation and 7 months of stand-by?

Yes, please see above.

The requirement is labeled as a 10-ton chiller lease. This would indicate a chilled water unit supplying an existing air handler at the facility. The SOW appears to indicate the requirement is for a temporary air conditioning unit.

Please confirm this is for a mobile air conditioning unit not a chilled water unit.

Unit needs to be a self-contained Mobile cooling unit (Air Conditioner)

In the SOW item E, notes, MVAHC will provide power cables and disconnects capable of delivering the correct voltage/amperage to operate these units.

Will the facility be responsible to connect power directly to the cooling unit? Yes

Or will the facility provide power to a disconnect near the unit and the contractor will provide temporary cables with the unit to connect to the provided disconnect? Â

VA staff will connect units to power. The VA has the power cords/cables on hand. Disconnects are already in place. These items were used last year for the same requirement.

In the SOW Item A indicates we are to provide supply and return ducts.

Will the facility be responsible to connect the supply and return ducts to the building?

Contractor will supply flexible duct material. VA staff will connect to duct work to the building. A window was removed, and a piece of plywood was installed. Contractor will need to supply the flexible ducts and take-offs for the duct work.

If the contractor is responsible to connect the supply and return ducts, please provide details to connect to the building (location of connection point, is there an existing opening or does one need to be created to access the building with the ducts, what the ducts are connected to in the building, etc. ) See above.

Minneapolis Veteran Affairs Health Care System

Temporary Air Conditioning Lease

Objectives:

Provide temporary cooling for Bldg 222 until a new cooling system can be designed and installed.

Lease will be a 5-month seasonal lease. It will include a base year with two additional option years. The VA may elect not to exercise any or all option years.

Statement of Work:

Contractor will provide and deliver the following items to Bldg 222, Bloomington Rd., St. Paul, MN. 55111:

2 self contained 10 ton air conditioning units.

2 supply air flexible ducts that are 15 ft long by 20 in diameter.

2 return air flexible ducts that are 15 ft long by 20 in diameter.

Units will be delivered no later than May 1st and picked up on or after Sept 30th of each period of performance.To eliminate shipping costs, the unit may remain at the Minneapolis VAMC in an inoperable/disconnected condition, only if agreed upon by the vendor and POC.

Air conditioning units will meet the following requirements per unit:

Cooling capacity: 10 ton units (130,000 140,000 BTUs)

Power Requirements: 460 Volt, 3 phase, 30-35 amps

Air delivery: 3800 4200 CFM

Invoices will be submitted into the monthly while in operation. Total cost will be divided into 5 equal payments.

MVAHC will provide power cables and disconnects capable of delivering the correct voltage/amperage to operate these units.

Contractor is responsible for all maintenance. Contractor will respond within 4 hours of reported equipment failure. If unit cannot be repaired, it will be replaced within 6 hours of reported failure.

SDVOSB Set-Aside Chiller Lease Minneapolis VAMC