W065--CTX Mobile PET/CT Lease
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 36C25726Q0755
- Agency
-
Veterans Integrated Service Network 17
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- Place of performance
- Department of Veterans Affairs Central Texas Veterans Health Care System Temple Texas 76504 U.S.A.
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 17 seeks quotations for a mobile PET/CT scanner lease at Central Texas Veterans Health Care System in Temple, Texas, with proposals due August 25, 2026 at 9:00 AM CDT. This is a Service-Disabled Veteran-Owned Small Business set-aside under NAICS 532490.
The procurement covers a 12-month base year plus four optional 12-month extension years beginning September 3, 2026. The mobile unit must be no more than three years old (brand new preferred), measuring at minimum 12 feet wide by 48 feet long, with ground-level flush-to-surface entry and a stationary, non-wheeled modular build. Required equipment includes two fully shielded ABA-compliant patient injection rooms, separate temperature controls for scanner and patient areas, integrated restrooms, a shielded hot lab with dual locking mechanisms, and intercom systems. The PET/CT scanner must utilize LYSO crystal-based technology with minimum 64-slice (128-slice preferred) CTAC, time-of-flight capability with timing resolution less than 600 picoseconds, and must be a Siemens Vision, GE Discovery, or Digital system.
The contractor is responsible for all transportation, installation, preventive maintenance by OEM Field Service Engineers, repairs, parts replacement, initial medical physics compliance testing, shielding verification, training for VA technologists, network connectivity, and maintaining greater than 95 percent system uptime. Any downtime exceeding 48 hours requires a pro-rated rate reduction. The VA will provide all clinical staff.
Evaluation criteria weight technical capability and past performance (combined as significantly more important than price) over price. Quotations must remain valid for 60 calendar days minimum and include at least two relevant past performance references from the last five years. Under VAAR 852.219-75, the contractor may not pay more than 50 percent to non-SDVOSB firms for services, though equipment lease costs are excluded. All offerors must register in SAM.gov and verify SDVOSB status through the SBA Small Business Search. Questions were due August 4, 2026. The Contracting Officer is Vance W. Farrell; Contract Specialist is Gillian M. Hooge.
Notice text
3 versions
Update #3 · Latest ·
The purpose of this modification is to extend the response date/time for Solicitation 36C25726Q0755 to 9:00 AM CDT on 08/25/2026.
(END OF DOCUMENT)
Update #2 ·
This is an Amendment to COMBINED SYNOPSIS/SOLICITATION 36C25726Q0755. See below for the details pertaining to the Solicitation Amendment and attachments.
This COMBINED SYNOPSIS/SOLICITATION is for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 36C25726Q0755 is issued as a request for quotation (RFQ) for Mobile PET/CT Lease.
This solicitation is issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, with the associated NAICS code of 532490, which has a small business size standard of $40 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov and www.va.gov/oal/library/vaar/vaar852.asp
The contractor shall provide the equipment and delivery of the Mobile PET/CT at Central Texas Veterans Health Care System (CTVHCS).
Description of line items being requested:
Line Item Number
Unit
Quantity
Description
0001
MO
12
Base Year - Mobile PET/CT Lease
1001
MO
12
Option Year 1 - Mobile PET/CT Lease
2001
MO
12
Option Year 2 - Mobile PET/CT Lease
3001
MO
12
Option Year 3 - Mobile PET/CT Lease
4001
MO
12
Option Year 4 - Mobile PET/CT Lease
The contractor shall provide a quote for a base plus four option years for the Lease of a Mobile PET/CT Lease.
See the attached schedule for the contract line item number(s), quantities, and Statement of Work.
Delivery of Acceptance: Central Texas Veterans Health Care System
1901 Veterans Memorial Drive
Temple, TX 76504-7451
United States
List of solicitation provisions that apply to the acquisition:
52.203-11 Certification and Disclosure regarding payments to influence certain Federal Transactions
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation
52.204-7 System for Award Management Registration (Deviation)
52.212-1 Instructions to Offerors Commercial Productions and Commercial Services
52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors Commercial Productions and Commercial Services
52.212-2 Evaluation Commercial Products and Commercial Services
52.214-21 Descriptive Literature
52.225-6 Trade Agreements Certificate
52.229-11 Tax on Certain Foreign Procurements Notice and Representation
52.237-1 Site Visit
852.233-70 Protest Content/Alternative Dispute Resolution.
852.233-71 Alternate Protest Procedure.
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference.
List of contract clauses that apply to the acquisition:
52.203-6 Restrictions on Subcontractor Sales to the Government Alt. I (NOV 2021)
52.203-17 Contractor Employee Whistleblower Rights.
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.
52.204-13 System for Award Management Maintenance.
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.
52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services
52.219-8 Utilization of Small Business Concerns.
52.219-9 Small Business Subcontracting Plan.
52.219-14 Limitations on Subcontracting.
52.219-16 Liquidated Damages-Subcontracting Plan.
52.222-3 Convict Labor.
52.222-35 Equal Opportunity for Veterans.
52.222-36 Equal Opportunity for Workers with Disabilities
52.222-37 Employment Reports on Veterans
52.222-40 Notification of Employee Rights Under the National Labor Relations Act
52.222-50 Combating Trafficking in Persons
52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
52.222-54 Employment Eligibility Verification
52.222-90 Addressing DEI Discrimination by Federal Contractors.
52.223-23 Sustainable Products.
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.
52.228-5 Insurance-Work on a Government Installation.
52.229-12 Tax on Certain Foreign Procurements.
52.232-33 Payment by Electronic Funds Transfer System for Award Management
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-3 Protest after Award.
52.233-4 Applicable Law for Breach of Contract Claim
52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
52.240-91 Security Prohibitions and Exclusions
52.240-93 Basic Safeguarding of Covered Contractor Information Systems
52.244-6 Subcontracts for Commercial Products and Commercial Services
852.203-70 Commercial Advertising
852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation)
852.204-71 Information And Information Systems Security
852.219-70 VA Small Business Subcontracting Plan Minimum Requirements.
852.219-73 VA Notice Of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses (Deviation)
852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction.
852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025)
852.232-72 Electronic Submission Of Payment Requests
852.237-75 Key Personnel
852.239-70 Security Requirements For Information Technology Resources
852.242-71 Administrative Contracting Officer
852.273-70 Late Offers
Offerors shall submit offers via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov by Friday, 08/21/2026 at 10:00 AM CDT.
Offerors shall reference Addendum FAR 52.212-1 Instructions To Offerors Commercial Products And Commercial Services on the SF1449.
The Point of Contact for this Solicitation is Contract Specialist: Gillian M. Hooge; email: Gillian.Hooge@va.gov. The offeror shall copy Contracting Officer Vance W. Farrell, email: Vance.Farrell@va.gov on all email correspondence.
IAW with 52.212-2 Evaluation Commercial Products and Commercial Services: Evaluation of offers will be conducted by comparative evaluation of offers. Technical capability will be assessed with the documentation provided by the offeror (see addendum to FAR 52.212-1, Instructions to Offerors). Past performance will be assessed by conducting reviews and/or interviews with the past performance references provided by the offeror and by reviewing the offeror s past performance records found in government past performance record systems. Price will be assessed as for a best value for the government that is determined fair and reasonable. The government intends to award a contract from this solicitation that represents the best value and most advantageous to the government, price and other figures considered.
Factor 1: Technical:
Mobile PET/CT Mobile Unit and PET/CT Scanner IAW the SOW, in addition to those required by Federal, State, and Local Government. Certified, licensed, or otherwise officially recognized by the local, state, or regional government or public entity where the Mobile PET/CT Lease services are operated or by which it is governed.
Capability and capacity to meet the services required by SOW as demonstrated by Section A and Section B of the SOW.
Factor 2: Past Performance.
Recent, Relevant, and Successful Past Performance in the Performance of Mobile PET/CT Lease Services commensurate with the magnitude of the services required per the SOW.
Factor 3: Price.
A sum of all LINs for the base year plus 4 option years using. As part of price evaluation, the government is evaluating the option to extend services, under FAR Clause 52.217-8, by dividing the price of the last Ordering Period in half to determine the price for the 6-month extension.
Pro-rated rate in the event that the mobile PET/CT in any event that the system is unoperated beyond 48 hours.
Past Performance: Offeror shall provide at least two (2) references for similar contracts in the public or private sector. These references shall be recent (last five years) and relevant to the required services as stated in the SOW.
The Offeror shall provide no more than five (5) references.
The award will be made as the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.
Price: Submit price on B.3 PRICE SCHEDULE information on a separate page/document. (Quotes shall be valid for a minimum of 60 calendar days).
The Government will evaluate the price by summing all priced Line Items (LINs). As part of price evaluation, the government is evaluating the option to extend services, IAW FAR Clause 52.217-8, by dividing the price of the 1-year LIN in half to determine the price for the 6-month extension. The Total Evaluated Price will be that sum.
The Offeror will provide a prorated rate in any event the system is unoperated beyond 48 hours.
The Government will evaluate the price by summing all priced Line Items (LINs). As part of price evaluation, the government is evaluating the option to extend services, IAW FAR Clause 52.217-8, by dividing the price of the 1-year LIN in half to determine the price for the 6-month extension. The Total Evaluated Price will be that sum.
Offerors shall submit all questions no later than Tuesday, August 4th, 2026 by 10:00 AM CDT via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov.
If a Site Visit is desired then an email must be sent to the Contract Specialist (Gillian.Hooge@va.gov) AND Contracting Officer (Vance.Farrell@va.gov) no later than Friday, July 31st, 2026 by 10:00 AM CDT.
Offeror will complete Clause 852.219-75 and Provision 52.225-6.
Interested contractors are reminded that in accordance with RFO 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, RFO 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.
Department of Veterans Affairs Network Contracting Office 17 -5441 Babcock Road Ste. 302, San Antonio, TX 78240.
See attached document: 36C25726Q0755 0001
See attached document: Revised Combined Synopsis-Solicitation
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 36C25726Q0755 is issued as a request for quotation (RFQ) for Mobile PET/CT Lease.
This solicitation is issued as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, with the associated NAICS code of 532490, which has a small business size standard of $40 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov and www.va.gov/oal/library/vaar/vaar852.asp
The contractor shall provide the equipment and delivery of the Mobile PET/CT at Central Texas Veterans Health Care System (CTVHCS).
Description of line items being requested:
Line Item Number
Unit
Quantity
Description
1
MO
12
Base Year - Mobile PET/CT Lease
1001
MO
12
Option Year 1 - Mobile PET/CT Lease
2001
MO
12
Option Year 2 - Mobile PET/CT Lease
3001
MO
12
Option Year 3 - Mobile PET/CT Lease
4001
MO
12
Option Year 4 - Mobile PET/CT Lease
The contractor shall provide a quote for a base plus four option years for the Lease of a Mobile PET/CT Lease.
See the attached schedule for the contract line item number(s), quantities, and Statement of Work.
Delivery of Acceptance: Central Texas Veterans Health Care System
1901 Veterans Memorial Drive
Temple, TX 76504-7451
United States
List of solicitation provisions that apply to the acquisition:
52.203-11 Certification and Disclosure regarding payments to influence certain Federal Transactions
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representation
52.204-7 System for Award Management Registration (Deviation)
52.212-1 Instructions to Offerors Commercial Productions and Commercial Services
52.212-1 ADDENDUM to FAR 52.212-1 Instructions to Offerors Commercial Productions and Commercial Services
52.212-2 Evaluation Commercial Products and Commercial Services
52.214-21 Descriptive Literature
52.225-6 Trade Agreements Certificate
52.229-11 Tax on Certain Foreign Procurements Notice and Representation
52.237-1 Site Visit
852.233-70 Protest Content/Alternative Dispute Resolution.
852.233-71 Alternate Protest Procedure.
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference.
List of contract clauses that apply to the acquisition:
52.203-6 Restrictions on Subcontractor Sales to the Government Alt. I (NOV 2021)
52.203-17 Contractor Employee Whistleblower Rights.
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.
52.204-13 System for Award Management Maintenance.
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.
52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.
52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services
52.219-8 Utilization of Small Business Concerns.
52.219-9 Small Business Subcontracting Plan.
52.219-14 Limitations on Subcontracting.
52.219-16 Liquidated Damages-Subcontracting Plan.
52.222-3 Convict Labor.
52.222-35 Equal Opportunity for Veterans.
52.222-36 Equal Opportunity for Workers with Disabilities
52.222-37 Employment Reports on Veterans
52.222-40 Notification of Employee Rights Under the National Labor Relations Act
52.222-50 Combating Trafficking in Persons
52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements
52.222-54 Employment Eligibility Verification
52.222-90 Addressing DEI Discrimination by Federal Contractors.
52.223-23 Sustainable Products.
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.
52.228-5 Insurance-Work on a Government Installation.
52.229-12 Tax on Certain Foreign Procurements.
52.232-33 Payment by Electronic Funds Transfer System for Award Management
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.233-3 Protest after Award.
52.233-4 Applicable Law for Breach of Contract Claim
52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
52.240-91 Security Prohibitions and Exclusions
52.240-93 Basic Safeguarding of Covered Contractor Information Systems
52.244-6 Subcontracts for Commercial Products and Commercial Services
852.203-70 Commercial Advertising
852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation)
852.204-71 Information And Information Systems Security
852.219-70 VA Small Business Subcontracting Plan Minimum Requirements.
852.219-73 VA Notice Of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses (Deviation)
852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025)
852.232-72 Electronic Submission Of Payment Requests
852.237-75 Key Personnel
852.239-70 Security Requirements For Information Technology Resources
852.242-71 Administrative Contracting Officer
852.273-70 Late Offers
Offerors shall submit offers via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov by 10 am CDT on Wednesday, 08/19/2026.
Offerors shall reference Addendum FAR 52.212-1 Instructions To Offerors Commercial Products And Commercial Services on the SF1449.
The Point of Contact for this Solicitation is Contract Specialist: Gillian M. Hooge; email: Gillian.Hooge@va.gov. The offeror shall copy Contracting Officer Vance W. Farrell, email: Vance.Farrell@va.gov on all email correspondence.
IAW with 52.212-2 Evaluation Commercial Products and Commercial Services: Evaluation of offers will be conducted by comparative evaluation of offers. Technical capability will be assessed with the documentation provided by the offeror (see addendum to FAR 52.212-1, Instructions to Offerors). Past performance will be assessed by conducting reviews and/or interviews with the past performance references provided by the offeror and by reviewing the offeror s past performance records found in government past performance record systems. Price will be assessed as for a best value for the government that is determined fair and reasonable. The government intends to award a contract from this solicitation that represents the best value and most advantageous to the government, price and other figures considered.
Factor 1: Technical:
Mobile PET/CT Mobile Unit and PET/CT Scanner IAW the SOW, in addition to those required by Federal, State, and Local Government. Certified, licensed, or otherwise officially recognized by the local, state, or regional government or public entity where the Mobile PET/CT Lease services are operated or by which it is governed.
Capability and capacity to meet the services required by SOW as demonstrated by Section A and Section B of the SOW.
Factor 2: Past Performance.
Recent, Relevant, and Successful Past Performance in the Performance of Mobile PET/CT Lease Services commensurate with the magnitude of the services required per the SOW.
Factor 3: Price.
A sum of all LINs for the base year plus 4 option years using. As part of price evaluation, the government is evaluating the option to extend services, under FAR Clause 52.217-8, by dividing the price of the last Ordering Period in half to determine the price for the 6-month extension.
Pro-rated rate in the event that the mobile PET/CT in any event that the system is unoperated beyond 48 hours.
Past Performance: Offeror shall provide at least two (2) references for similar contracts in the public or private sector. These references shall be recent (last five years) and relevant to the required services as stated in the SOW.
The Offeror shall provide no more than five (5) references.
The award will be made as the response most advantageous to the Government. Responses should contain your best terms and conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.
Price: Submit price on B.3 PRICE SCHEDULE information on a separate page/document. (Quotes shall be valid for a minimum of 60 calendar days).
The Government will evaluate the price by summing all priced Line Items (LINs). As part of price evaluation, the government is evaluating the option to extend services, IAW FAR Clause 52.217-8, by dividing the price of the 1-year LIN in half to determine the price for the 6-month extension. The Total Evaluated Price will be that sum.
The Offeror will provide a prorated rate in any event the system is unoperated beyond 48 hours.
The Government will evaluate the price by summing all priced Line Items (LINs). As part of price evaluation, the government is evaluating the option to extend services, IAW FAR Clause 52.217-8, by dividing the price of the 1-year LIN in half to determine the price for the 6-month extension. The Total Evaluated Price will be that sum.
Offerors shall submit all questions no later than Monday, August 3rd, 2026 by 10:00AM CST via email to Contract Specialist (Gillian M. Hooge) at Gillian.hooge@va.gov and the Contracting Officer (Vance W. Farrell) Vance.Farrell@va.gov.
If a Site Visit is desired then an email must be sent to the Contract Specialist (Gillian.Hooge@va.gov) AND Contracting Officer (Vance.Farrell@va.gov) no later than 10 am CDT, July 30th, 2026.
Offeror will complete Clause 852.219-76 and Provision 52.225-6.
Interested contractors are reminded that in accordance with RFO 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, RFO 4.203 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in SBA at Small Business Search.
Department of Veterans Affairs Network Contracting Office 17 -5441 Babcock Road Ste. 302, San Antonio, TX 78240.
Files
| File | Type | Posted |
|---|---|---|
| 36C25726Q0755 0002.docx | DOCX document | |
| 36C25726Q0755 0002_1.docx | DOCX document | |
| 36C25726Q0755 - revised.docx | DOCX document | |
| 36C25726Q0755 0001_2.docx | DOCX document | |
| 36C25726Q0755 0001_1.docx | DOCX document | |
| New PET-CT area.pdf | ||
| 36C25726Q0755 0001 - Vendor Questions - Responses.docx | DOCX document | |
| 36C25726Q0755.docx | DOCX document | |
| 36C25726Q0755_1 - SF1449.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| W065--CTX Mobile PET/CT Lease | Award Notice | |
| W065--CTX Mobile PET/CT Lease | Award Notice | |
| This notice | Solicitation |
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