VIPR I-BPA for Incident Base Unit for Region 5 - Pacific Southwest Region ONLY
Closed Solicitation Posted
- Solicitation number
- 12569R25Q7004
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115310 Support Activities for Forestry
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Forest Service's Pacific Southwest Region (Region 5) is soliciting quotes for Incident Base Unit services through the Virtual Incident Procurement (VIPR) system to support wildland fire suppression, all-hazard incidents, and prescribed fire project work. This procurement seeks comprehensive incident base unit services including all necessary equipment, materials, supplies, transportation, lodging, and managed personnel to establish and operate incident base facilities during emergency response operations. Contractors must provide fully equipped and staffed incident base units capable of supporting up to 16-hour daily shifts, with resources potentially deployed for local, regional, and nationwide incidents. The solicitation will be evaluated based on technical capabilities and pricing, with rates structured around daily shift operations and specific equipment availability requirements as detailed in the pricing schedule. Quotes are due July 15, 2025, and must be submitted electronically through the VIPR system, requiring vendors to have valid email addresses, UEI numbers, active SAM registration, and Login.gov accounts.
This opportunity is designated as a total small business set-aside with additional consideration for socioeconomic status advantages in the ranking process, and the government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs). No current incumbents or specific contract values are identified in the solicitation materials, though the procurement structure suggests ongoing annual requirements with potential for adding additional contractors during annual review periods. The services will be performed across the Pacific Southwest Region, with contractors expected to select dispatch centers closest to their resource locations to minimize travel costs and ensure rapid response capabilities. Payment structures include detailed deduction formulas for equipment unavailability, with Amendment 0001 establishing percentage-based hourly rate reductions when incident base unit components become inoperable during assigned shifts. The agreements may also be utilized by interagency cooperators including the Department of Interior, National Park Service, and Bureau of Indian Affairs, subject to their respective payment and administrative terms.
Notice text
4 versions
Update #4 · Latest ·
Amendment 0004: Is being issued to re-open Solicitation through corrective action and to incorporate the following language changes/additions under the identified sections of the Solicitation as listed below.
Revised Solicitation Language: The solicitation has been amended to reflect language changes within the following sections of the Solicitation.
? D.1 Scope of Agreement
? D.2.1.1.3 ? Generators/Portable Power Systems.
? D.2.1.2.3 ? Generators/Portable Power Systems.
? D.21.8.1(c) Rates of Payments
? Payment Exception D.21.8.3(e)
? Payment Exception D.21.8.3(g)
Submission Deadline: The new deadline for submission of proposals is July 15, 2025 @ 1300 PDT.
Update #3 ·
Amendment 0001: Is being issued to incorporate the following Payment Exception language into this Solicitation in addition to all payment exceptions listed within D.21.8.3 of this Solicitation.
PAYMENT EXCEPTION
(a) No further payment will accrue during any period under hire that an individual piece of equipment in the IBU (as listed in paragraph (b) of this section) is not in a safe or operable condition or is not available for the assigned shift or portions of the assigned shift. Payment deduction will be based on the hours (assigned shift is 24-hours for unoperated equipment) the individual piece of equipment (listed in paragraph (b) of this section) in the IBU was inoperable during the assigned shift, as documented on the shift ticket or commercial invoice.
(b) For calculation of inoperable equipment deductions, hourly rates for the individual resources that make up the IBU shall be calculated as a percentage of the daily rate as follows:
-Office Trailer; 40% of daily rate
-Tents; 10% of daily rate
-Generators/Portable Power Systems; 5% of daily rate/each
-Handwash Station; 10% of daily rate
-Stage and/or PA System; 5% of daily rate
-Light Towers; 7.5% of daily rate
-Forklift; 7.5% of daily rate
-Refer; 15% of daily rate
(c) For a IBU component that is unavailable or not in safe and/or operable condition; determine the percentage of the daily rate for the resource by using the following calculation: multiply daily rate by the percentage above in paragraph (b) by converting the percentage into a decimal number, (i.e. 40% is converted to 0.40). Divide this number by the designated shift or 16-hours if no designated shift was established for operated equipment. For unoperated equipment, designated shift shall be based on 24-hours to determine the hourly rate for an operational shift. Divide the resources hourly rate by the exact quantity requirement of that resource as listed within section D.2.1.1 or D.2.1.2 of this solicitation to determine the hourly breakdown rate per item for that category. Payment deduction amount equals the total of this hourly rate multiplied by the number of hours the resource was inoperable. If no resource quantity is identified (i.e. Generators/Portable Power Systems) in D.2.1.1 or D.2.1.2 of this solicitation, the inoperable payment deduction amount for resource hours will be calculated using: daily rate multiplied by the daily rate percentage above in paragraph (b), divided by 24-hours, multiplied by the number of breakdown hours, resulting in the total payment deduction amount for each inoperable Generator/Portable power system.
For Example:
Per the operating shift on 08/31/XX (date), 1 (resource quantity) Type 1 Tent (resource) was inoperable for 6 (hours) from: 0700 ? 1300.
$19,000 (Daily Rate) x .10 (Percent of Daily Rate above in paragraph (b)) = $1,900/24 (Hours in shift) = $79.17 (hourly rate for shift) /4 (number of resource items identified within section D.2.1.1 (Type 1) or D.2.1.2 (Type 2) IBU Units) = $19.79 x 6 (inoperable hours) = $118.76 (total deduction amount).
Generator/Portable Power Systems Example:
Per the operating shift on 08/31/XX (date), 1 (resource quantity) Generator (resource) was inoperable for 6 (hours) from: 0700 ? 1300.
$19,000 (Daily Rate) x .05 (Percent of Daily Rate above in paragraph (b)) = $950/24 (Hours in shift) = $39.58 (hourly rate for shift) x 6 (inoperable hours) = $237.50 (Total deduction amount).
(d) All other resources in the IBU are paid the full share of the total Daily Rate for that resource with the following exception:
(i) If the resource that is not operable causes another resource in the IBU to become inoperable, that resource must also be converted to an hourly rate and paid only for the hours it was operable.
(e) If the resource cannot be repaired, the Government may, at its discretion, allow the vendor to replace the resource with an equal or better piece of replacement equipment in order to make the IBU whole.
Update #2 ·
Amendment 0001: Is being issued to incorporate the following Payment Exception language into this Solicitation in addition to all payment exceptions listed within D.21.8.3 of this Solicitation.
PAYMENT EXCEPTION
(a) No further payment will accrue during any period under hire that an individual piece of equipment in the IBU (as listed in paragraph (b) of this section) is not in a safe or operable condition or is not available for the assigned shift or portions of the assigned shift. Payment deduction will be based on the hours (assigned shift is 24-hours for unoperated equipment) the individual piece of equipment (listed in paragraph (b) of this section) in the IBU was inoperable during the assigned shift, as documented on the shift ticket or commercial invoice.
(b) For calculation of inoperable equipment deductions, hourly rates for the individual resources that make up the IBU shall be calculated as a percentage of the daily rate as follows:
-Office Trailer; 40% of daily rate
-Tents; 10% of daily rate
-Generators/Portable Power Systems; 5% of daily rate/each
-Handwash Station; 10% of daily rate
-Stage and/or PA System; 5% of daily rate
-Light Towers; 7.5% of daily rate
-Forklift; 7.5% of daily rate
-Refer; 15% of daily rate
(c) For a IBU component that is unavailable or not in safe and/or operable condition; determine the percentage of the daily rate for the resource by using the following calculation: multiply daily rate by the percentage above in paragraph (b) by converting the percentage into a decimal number, (i.e. 40% is converted to 0.40). Divide this number by the designated shift or 16-hours if no designated shift was established for operated equipment. For unoperated equipment, designated shift shall be based on 24-hours to determine the hourly rate for an operational shift. Divide the resources hourly rate by the exact quantity requirement of that resource as listed within section D.2.1.1 or D.2.1.2 of this solicitation to determine the hourly breakdown rate per item for that category. Payment deduction amount equals the total of this hourly rate multiplied by the number of hours the resource was inoperable. If no resource quantity is identified (i.e. Generators/Portable Power Systems) in D.2.1.1 or D.2.1.2 of this solicitation, the inoperable payment deduction amount for resource hours will be calculated using: daily rate multiplied by the daily rate percentage above in paragraph (b), divided by 24-hours, multiplied by the number of breakdown hours, resulting in the total payment deduction amount for each inoperable Generator/Portable power system.
For Example:
Per the operating shift on 08/31/XX (date), 1 (resource quantity) Type 1 Tent (resource) was inoperable for 6 (hours) from: 0700?1300.
$19,000 (Daily Rate) x .10 (Percent of Daily Rate above in paragraph (b)) = $1,900/24 (Hours in shift) = $79.17 (hourly rate for shift) /4 (number of resource items identified within section D.2.1.1 (Type 1) or D.2.1.2 (Type 2) IBU Units) = $19.79 x 6 (inoperable hours) = $118.76 (total deduction amount).
Generator/Portable Power Systems Example:
Per the operating shift on 08/31/XX (date), 1 (resource quantity) Generator (resource) was inoperable for 6 (hours) from: 0700?1300.
$19,000 (Daily Rate) x .05 (Percent of Daily Rate above in paragraph (b)) = $950/24 (Hours in shift) = $39.58 (hourly rate for shift) x 6 (inoperable hours) = $237.50 (Total deduction amount).
(d) All other resources in the IBU are paid the full share of the total Daily Rate for that resource with the following exception:
(i) If the resource that is not operable causes another resource in the IBU to become inoperable, that resource must also be converted to an hourly rate and paid only for the hours it was operable.
(e) If the resource cannot be repaired, the Government may, at its discretion, allow the vendor to replace the resource with an equal or better piece of replacement equipment in order to make the IBU whole.
Update #1 ·
The Department of Agriculture (USDA), US Forest Service (USFS) West Zone ESB Region 5 anticipates soliciting quotes (RFQ) for ?Incident Base Unit for Region 5 ONLY - Pacific Southwest Region? for use during local, regional, nationwide fire suppression, all-hazard incidents, and RX Prescribed Project Work. Section D.2 within the solicitation will contain equipment & personnel requirement details. The Contractor is responsible for all equipment, materials, supplies, transportation, lodging, managed/supervised/trained/certified personnel necessary to meet or exceed the Agreement specifications. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression, all-hazard incidents, and RX Prescribed Project Work.
Optional awarded Agreement use by Interagency Cooperators (DOI, NPS, BIA, State etc.) are subject to that agency?s payment and administrative terms.
The USFS Fire and Aviation Management (F&AM) Regional Program Office Representatives will determine annually whether it is in the Government's best interest to initiate an open season on-ramping process to add additional Contractors and/or resources during the annual Contracting Officer (CO) review period noted in Section C.3.1 of the solicitation.
RATES: Proposed rates should be based on up to a 16-hr daily shift and include all within B.2 -- PRICING AND ESTIMATED QUANTITY. Note: D.21.8.1 -- Rates of Payments. Payment will be at the rates specified in the agreement that is in effect at the time of the order.
DISPATCH CENTER: Agreements will be competitively awarded within the advertised and available regional dispatch centers. Agreement intent and Government guidance is for quoters to select the available dispatch center closest to their resource location to reasonably meet the Government's (Host Agency's) date and time needed for emergency incident support, as well as offer best value to the Government for travel costs for each potential dispatch/BPA Call. Since wildland fire support and locations are unknown at time of award, selection of a host dispatch center/zone outside of where the resources reside may result in loss of opportunity and failure to meet Government's critical and timely need at time of incident. Map link: https://www.nifc.gov/nicc/
SET-ASIDES: The agreement will be competitively awarded. The Government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs) using a total Small Business set aside with further consideration per Section B.6 -- SOCIOECONOMIC STATUS ADVANTAGE APPLICABLE TO DPL RANKING.
****The solicitation will be issued using the Virtual Incident Procurement (VIPR) system****
1) Vendors must have a valid e-mail address; all VIPR communications, to include rate negotiations, technical evaluations/photo uploads, and award notifications, are conducted via e-mail.
2) Vendors must have a valid UEI (Unique Entity ID) Number. Request a free UEI Number from the System for Award Management (SAM): https://sam.gov/content/entity-registration
3) Vendors must have active registration in the System for Award Management (SAM): https://sam.gov/content/entity-registration
4) Vendors are required to have a Login.gov account that provides the ability to conduct official electronic business transactions. YOU WILL NEED THIS TO CREATE A VIPR ACCOUNT. Information: https://www.eauth.usda.gov/eauth/b/usda/faq?gid=PublicCustomer&qid=PublicCustomerComingSoonFaqItemId12.
5) Vendors must submit a quote electronically using the VIPR Vendor Application: https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| VIPR I-BPA for Incident Base Unit for Region 5 - Pacific Southwest Region ONLY | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Pacific Southwest (PSW) STEWARDSHIP BPA (R5 Multiple Forests) | Forest Service | No set-aside | |
| USDA Forest Service Wildfire & All-Hazard Incident Sources Sought | Forest Service | Total Small Business |
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