VIPR I-BPA for Chipper for Regions 5 & 6
Closed Solicitation Posted
- Solicitation number
- 12569R24Q7003
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 115310 Support Activities for Forestry
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Forest Service is soliciting quotes for Chippers to support fire suppression, all-hazard incidents, and prescribed project work in Regions 5 and 6. The procurement seeks three types of chippers with varying diameter capacities (Type 1: 18-inch minimum, Type 2: 13-17 inch, Type 3: 9-12 inch), each requiring a hand-fed design and a 3-person crew configuration. Vendors must submit quotes electronically through the Virtual Incident Procurement (VIPR) system and meet specific registration requirements, including a valid UEI number, active SAM registration, and a USDA Level 2 eAuthentication account. Evaluation criteria will focus on operational acceptability, price reasonableness, and past performance, with potential dispatch priority advantages for certain socioeconomic categories. The solicitation response deadline is February 25, 2025, with anticipated contract award around June 1, 2024, and virtual pre-quote meetings scheduled for February 29 and March 12, 2024.
The contract is designated as a total small business set-aside with an estimated award value of $34 million and will cover a 5-year agreement period. Contractors must position resources within 450 miles of their selected dispatch center to ensure timely response capabilities. The solicitation allows for multiple awards and provides optional use by interagency cooperators including Department of Interior, National Park Service, and Bureau of Indian Affairs. Equipment requirements include appropriate transportation vehicles, personal protective equipment, fire extinguishers, and specific tire specifications. Proposed rates should accommodate up to 16-hour daily shifts, with payment determined by the rates specified in the agreement at the time of order. The USFS Fire and Aviation Management Regional Program Office will conduct annual reviews to potentially add contractors or resources during the contract period.
Notice text
3 versions
Update #3 · Latest ·
Re-open Solicitation. Vendor responses to the solicitation are due 02/25/2025 17:00 PST Please access the 'Open Solicitations' tab in the VIPR Vendor application (https://apps.fs.usda.gov/vipr/vendor/) to start your response.
The Department of Agriculture (USDA), US Forest Service (USFS), ESB West Zone (Regions 3, 5, 6 and 10) requirement for Chippers for use during Local, Regional, and nationwide fire suppression and all-hazard incidents was originally solicited under solicitation number 12569R24Q7003.
This amendment is to re-open this solicitation to conduct an open season Onboarding in accordance with Exhibit H - Special Contract Requirements of the original solicitation.
IMPORTANT NOTE: Onboarding is not a new procurement and operates differently than a new solicitation. Onboarding is a result of the provisions established in the original solicitation and is issued as a solicitation amendment to the original solicitation. The terms and conditions of the original solicitation require that 'The award decision under the open season solicitation is based upon the same evaluation factors/sub-factors as the original solicitation.' Additionally, the terms and conditions of the original solicitation require that, 'The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance.' Accordingly, while the Government will entertain suggestions and Industry input regarding the Onboarding amendment, the Government anticipates very little change to result from this input, especially as it regards any potential changes to the evaluation factors or resulting terms and conditions.
This amendment for Onboarding is against a Multiple Award Incident Blanket Purchase Agreement (IBPA) solicitation issued as a 100% Small Business Set-Aside.
The open season Onboarding period will coincide with the USFS Contracting Officer (CO) IBPA Annual Review process, traditionally referred to as a 'Rollover' Modification process for existing IBPA awardees. Existing IBPA awardees will have the same opportunity to revise, modify rates, and add resources the same as potential new contractors do.
All proposed resources are subject to the original solicitation criteria. New Offerors that meet the eligibility requirements set forth in the original solicitation may submit a quote response through the VIPR system during open season. Award decisions from an open season solicitation response are based upon the same evaluation factors/sub-factors as the original solicitation. New quote responses must meet all Acceptability Pass/Fail Criteria of the original solicitation. The terms and conditions of any resulting new IBPA awards are identical to the original awards and solicitation, to include period of performance. Immediately after Onboarding and at the conclusion of the CO annual review/rollover modification period, any additional Contractors or accepted new resources to existing agreements are eligible to receive dispatches/BPA Calls with the same ordering procedures as listed within the agreements.
Update #2 ·
Amendment 0002 provides clarification on the MSPA worker's self-certification within the VIPR Quote Wizard for the 2024 Chipper advertisement.
While within the quote wizard of the VIPR Vendor Application, quoters will be asked to annotate YES, NO, PENDING if they will be employing H2B employees, MSPA workers, and if your company is a registered FLC with DOL. If a quoter annotates YES or PENDING, the VIPR Quote Wizard will require upload of the H2B or FLC certificate or proof of application. The FS realizes the MSPA worker and FLC question are requesting the same certificate or application verification to be uploaded and is redundant. Please upload the certificate or documentation twice in order to proceed successfully with your quote. This duplication will be corrected for future advertisements.
Update #1 ·
The Department of Agriculture (USDA), US Forest Service (USFS) ESB West Zone Regions 5 & 6 anticipate soliciting quotes (RFQ) for Chippers for use during local, regional, nationwide fire suppression, all-hazard incidents, and RX Prescribed Project Work. Section D.2 within the solicitation will contain equipment & personnel requirement details. The Contractor is responsible for all equipment, materials, supplies, transportation, lodging, managed/supervised/trained/certified personnel necessary to meet or exceed the Agreement specifications. The resources may be used in the protection of lands, to include but not be limited to, severity, fire suppression, all-hazard incidents, and RX Prescribed Project Work.
Optional awarded Agreement use by Interagency Cooperators (DOI, NPS, BIA, State etc..) are subject to that agency?s payment and administrative terms.
The USFS Fire and Aviation Management (F&AM) Regional Program Office Representatives will determine annually whether it is in the Government's best interest to initiate an open season on-ramping process to add additional Contractors and/or resources during the annual Contracting Officer (CO) review period noted in Section C.3.1 of the solicitation.
RATES: Proposed rates should be based on up to a 16hr. Daily Shift and include all within B.2 -- PRICING AND ESTIMATED QUANTITY. Note: D.21.8.1 -- Rates of Payments. Payment will be at the rates specified in the agreement that is in effect at the time of the order.
DISPATCH CENTER: Agreements will be competitively awarded within the advertised and available regional dispatch centers. Agreement intent and Government guidance is for Quoters to select the available dispatch center closest to their resource location to reasonably meet the Government's (Host Agency's) date and time needed for emergency incident support, as well as offer best value to the Government for travel costs for each potential dispatch/BPA Call. Since wildland fire support and locations are unknown at time of award, selection of a host dispatch center/zone outside of where the resources reside may result in loss of opportunity and failure to meet Government's critical and timely need at time of incident. Map link: https://www.nifc.gov/nicc/
SET-ASIDES: The agreement will be competitively awarded. The Government anticipates awarding multiple preseason Incident Blanket Purchase Agreements (I-BPAs) using a total Small Business set aside with further consideration per Section B.6 -- SOCIOECONOMIC STATUS ADVANTAGE APPLICABLE TO DPL RANKING.
****The solicitation will be issued using the Virtual Incident Procurement (VIPR) system****
1) Vendors must have a valid e-mail address; all VIPR communications, to include rate negotiations, technical evaluations/photo uploads, and award notifications, are conducted via e-mail.
2) Vendors must have a valid UEI (Unique Entity ID) Number. Request a free UEI Number from the System for Award Management (SAM): https://sam.gov/content/entity-registration
3) Vendors must have active registration in the System for Award Management (SAM): https://sam.gov/content/entity-registration
4) Vendors are required to have a USDA Level 2 eAuthentication account that provides the ability to conduct official electronic business transactions. YOU WILL NEED THIS TO CREATE A VIPR ACCOUNT. Information: https://www.eauth.usda.gov/eauth/b/usda/registration
5) Vendors must submit a quote electronically using the VIPR Vendor Application: https://www.fs.usda.gov/business/incident/vendorapp.php?tab=tab_d
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| VIPR I-BPA for Chipper for Regions 5 & 6 | Pre-Solicitation |
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| Pacific Northwest (PNW) Stewardship BPA- Region 6 (OR & WA) - OPEN/CONTINUOUS | Forest Service | No set-aside | |
| Pre-Solicitation Notice: Tier 3 Freight Services - Incident Support | Forest Service | Total Small Business | |
| Solicitation is Restricted to the Land Management Integrated Resources (LMIR) BPA | Forest Service | Total Small Business |
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