Videographer and a photographer for Freedom 250 Events
Awarded Limited / Sole Source Justification Posted
- Solicitation number
- PR16093765
- Agency
-
Department of State
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- PR16093765
- NAICS code
- Not on record
- Place of performance
- Split Splitsko-Dalmatinska Zupanija Croatia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State intends to award a sole-source contract to Motion Media Company for videography and photography services documenting Freedom 250 events over a 10-day period on a sole-source basis.
The justification rests on Motion Media Company's unique qualifications and institutional knowledge of Freedom 250 event structure, personnel, operational tempo, and logistical requirements. The contractor possesses specialized equipment, technical expertise, and production capabilities tailored to the specific visual documentation standards required. The Department asserts that continuity of the visual record—essential for historical, archival, and communications purposes—depends on a single vendor to avoid fragmentation, style inconsistency, and quality degradation that would undermine the integrity of the final product and the Department's public diplomacy mission. Services include on-site video recording and photography at all Freedom 250 venues, editing and delivery of final products in government-specified formats, and availability for the full duration of all scheduled and unscheduled events throughout the 10-day period. The contracting officer invoked FAR 13.106-1(b)(1) (simplified acquisition threshold urgency authority) and certified the anticipated price as fair and reasonable. The award was made on June 30, 2026. The requirement is administered by the U.S. Embassy Zagreb. PSC code is 5836 (Video Recording and Reproducing Equipment).
Notice text
The Department of State requires the services of a qualified videographer and photographer to provide comprehensive documentation coverage of all Freedom 250 events over a 10-day period. Services include, but are not limited to:
- On-site video recording and photography at all Freedom 250 event venues
- Editing and delivery of final video and photographic products in formats specified by the Government
- Availability for the full duration of all scheduled and unscheduled Freedom 250 events across the 10-day period
The proposed contractor has demonstrated unique qualifications that make them the only viable source capable of fulfilling this requirement. Specifically:
- Established Familiarity with Freedom 250 Events: The proposed contractor has developed an in-depth understanding of the Freedom 250 event structure, key personnel, operational tempo, and logistical requirements. This institutional knowledge is critical to ensuring seamless, uninterrupted visual documentation across all events during the 10-day period.
- Specialized Technical Capability: The proposed contractor possesses specialized equipment, technical expertise, and production capabilities tailored to the specific visual documentation standards required for Freedom 250 events.
- Continuity of Visual Record: The proposed contractor will be involved in all Freedom 250 documentation efforts, providing an unbroken visual record that is essential for historical, archival, and communications purposes. Introducing a new vendor would create inconsistency in style, quality, and contextual understanding of the subject matter.
The requirement demands a single, cohesive team of videography and photography professionals who can provide consistent, coordinated coverage across all Freedom 250 events. Splitting this requirement among multiple vendors or conducting a phased competition would result in fragmented deliverables and undermine the integrity of the final product.
Visual documentation of Freedom 250 events serves a critical public diplomacy and strategic communications function for the Department of State. Any gap in coverage or degradation in quality resulting from a vendor transition would directly harm the Department's ability to communicate key messages to domestic and international audiences.
Awarded contract PR16093765 to unknown vendor for unknown amount on 2026-06-30.
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