JOFOC Single_Source_Justification_Under_SAT_Template_Videographer Photographer (1).pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED

ACQUISTION THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING

ACTIVITY

Department of State Contracting Activity

☒ Overseas Post – U.S. Embassy Zagreb

Requiring Activity Videographer and Photographer for Freedom 250 Events

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING

APPROVED

Approval is requested to award on a sole source basis Motion Media Company for the services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

The Department of State requires the services of a qualified videographer and photographer to provide comprehensive documentation coverage of all Freedom 250 events over a 10-day period. Services include, but are not limited to:

• On-site video recording and photography at all Freedom 250 event venues

• Editing and delivery of final video and photographic products in formats specified by the

Government

• Availability for the full duration of all scheduled and unscheduled Freedom 250 events across the 10-day period

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING

OTHER THAN FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting

Officer has deemed only one source reasonably available based on the following:

☒ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☒ Other

The proposed contractor possesses unique qualifications, established relationships, and specialized knowledge of Freedom 250 event protocols, personnel, and operational requirements that cannot be replicated by another vendor within the required timeframe without significant disruption to mission continuity.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S

UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES

USE OF THE AUTHORITY CITED

The proposed contractor has demonstrated unique qualifications that make them the only viable source capable of fulfilling this requirement. Specifically:

• Established Familiarity with Freedom 250 Events: The proposed contractor has developed an in-depth understanding of the Freedom 250 event structure, key personnel, operational tempo, and logistical requirements. This institutional knowledge is critical to ensuring seamless, uninterrupted visual documentation across all events during the 10-day period.

• Specialized Technical Capability: The proposed contractor possesses specialized equipment, technical expertise, and production capabilities tailored to the specific visual documentation standards required for Freedom 250 events.

• Continuity of Visual Record: The proposed contractor will be involved in all Freedom

250 documentation efforts, providing an unbroken visual record that is essential for historical, archival, and communications purposes. Introducing a new vendor would create inconsistency in style, quality, and contextual understanding of the subject matter.

The requirement demands a single, cohesive team of videography and photography professionals who can provide consistent, coordinated coverage across all Freedom 250 events.

Splitting this requirement among multiple vendors or conducting a phased competition would result in fragmented deliverables and undermine the integrity of the final product.

Visual documentation of Freedom 250 events serves a critical public diplomacy and strategic communications function for the Department of State. Any gap in coverage or degradation in quality resulting from a vendor transition would directly harm the Department's ability to communicate key messages to domestic and international audiences.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Lauren Perlaza Date Public Diplomacy Officer

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

06/30/2026 07:29 GMT

Perlaza, Lauren (PerlazaLA@state.gov)

SIGNATURE:

Matthew A. Dean Date Contracting Officer U.S. Embassy Zagreb

06/30/2026 07:47 GMT

Dean, Matthew (DeanM2@state.gov)