Video Teleconferencing System

****NOTE 2 June 2023****

Due to being unable to answer 2 of the questions submitted by the vendors the amendment concerning questions will not be posted until 5 Jun or later.  The solicitation will be extended at that time.

****Amendment 0001 on May 19, 2023*****

*Information below has changed. Following changes are: 

The purpose of this amendment is to:

1. Replace current Statement of Work (19 Oct 2022) with updated Statement of Objectives (18 May 2023)

2. Add Attachment 3: VTC Room Pictures

3. Update Questions due dates to 31 May 2023, 3:00PM MDT. Answers will be published by 2 June 2023, 3:00PM MDT.

4. Extend Solicitation close date to 5 June 2023 at 12:00 PM MDT

5. Update Evaluation Criteria found in Clause 52.252-2 Addendum.

6. Updated Clause 52.212-1 addendum quote submission requirements.

7. No other changes to this solicitation

Ellsworth AFB is looking to purchase a video teleconferencing (VTC) system. The quote will include cost of equipment, on-site installation, and training aides.

Evaluation steps: Price Factor and Technical:
Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon offeror's technical acceptability to meet the minimum requirements required in the Statement of Objectives (SOO), as documented in the Statement of Work (SOW)submitted with the quotation. As stated in the addendum to 52.212-1, the desired outcome of the special features of the VTC that are required for effective performance, include 1. Initial training by the vendor on how to the operate the system. 2. Hardware for commercial collaboration service- DCS, Teams, Zoom, etc. 3. Two (2) moveable touch screen system control. 4. One (1) 98" LED Commercial Tv/Monitor/ 4k Resolution / Integrated Tuner (Wireless must be disabled/removed upon install). 5. Two (2) 86" Commercial Series TV / UHD 3840x2160 / with ATSC-QAM Tuner (Wireless must be disabled/removed upon install). 6. Keyboard, Video (monitor), Mouse (KVM) Switch to from classified and unclassified. 

Step 3: Evaluate best value to determine the awardee, with technical evaluation considered significantly more important than price. A technically acceptable rating is met when the offeror's SOW includes a realistic technical solution that meets the objectives of the SOO. A higher value technical solution at a price that represents the best value to the government will be the successful awardee do so in the best value determination.

If there are any questions, those questions will be due to Capt delaPena May 31, 2023, 3:00PM MDT. Capt delaPena will provide answers to those questions by June 2, 2023 3:00PM MDT. 

****Amendment 0001 on May 19, 2023*****

*Information below has changed. Following changes are: 

The purpose of this amendment is to:

1. Replace current Statement of Work (19 Oct 2022) with updated Statement of Objectives (18 May 2023)

2. Add Attachment 3: VTC Room Pictures

3. Update Questions due dates to 31 May 2023, 3:00PM MDT. Answers will be published by 2 June 2023, 3:00PM MDT.

4. Extend Solicitation close date to 5 June 2023 at 12:00 PM MDT

5. Update Evaluation Criteria found in Clause 52.252-2 Addendum.

6. Updated Clause 52.212-1 addendum quote submission requirements.

7. No other changes to this solicitation

Ellsworth AFB is looking to purchase a video teleconferencing (VTC) system. The quote will include cost of equipment, on-site installation, and training aides.

Evaluation steps: Price Factor and Technical:
Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon offeror's technical acceptability to meet the minimum requirements required in the Statement of Objectives (SOO), as documented in the Statement of Work (SOW)submitted with the quotation. As stated in the addendum to 52.212-1, the desired outcome of the special features of the VTC that are required for effective performance, include 1. Initial training by the vendor on how to the operate the system. 2. Hardware for commercial collaboration service- DCS, Teams, Zoom, etc. 3. Two (2) moveable touch screen system control. 4. One (1) 98" LED Commercial Tv/Monitor/ 4k Resolution / Integrated Tuner (Wireless must be disabled/removed upon install). 5. Two (2) 86" Commercial Series TV / UHD 3840x2160 / with ATSC-QAM Tuner (Wireless must be disabled/removed upon install). 6. Keyboard, Video (monitor), Mouse (KVM) Switch to from classified and unclassified. 

Step 3: Evaluate best value to determine the awardee, with technical evaluation considered significantly more important than price. A technically acceptable rating is met when the offeror's SOW includes a realistic technical solution that meets the objectives of the SOO. A higher value technical solution at a price that represents the best value to the government will be the successful awardee do so in the best value determination.

If there are any questions, those questions will be due to Capt delaPena May 31, 2023, 3:00PM MDT. Capt delaPena will provide answers to those questions by June 2, 2023 3:00PM MDT. 

Ellsworth AFB is looking to purchase a video teleconferencing (VTC) system. The quote will include cost of equipment, on-site installation, and training aides.

Site visit will be required for this contract. May16th, 9AM MDT will be the date and time available for site visit. This will be at the company's expense. Please submit the individuals' information that are performing the site visit. Name, date of birth, and driver's license State and Number for background check. This information will be needed as soon as possible. A representative from the Communication Squadron and Wing Information Protection office will be on site to answer questions you may have in regard to tech, installation, and equipment authorized for use.

Evaluation steps: Price Factor and Past Performance:

Step 1: Evaluate quote for responsiveness in accordance with the statement.

Step 2: Evaluate Vendor's technical capability based on a review of offer compared to the statement of work.

Step 3: Evaluate the Vendor's past performance. Past performance will be rated on an acceptable/unacceptablebasis, with an absence of negative CPARS ratings and FAPIIS terminations being an acceptable pastperformance rating. Review ceases once offer meets technical capability and past performance is identified.

Step 4: Make a Best-Value decision based on technical acceptability and a determination that the price is fair and reasonable."

Site visit attendance WILL BE REQUIRED to be considered for this contract.If there are any questions, those questions will be due to Capt delaPena May 17th MDT. Capt delaPena will provide answers to those questions by May 18th MDT. Proposals will be due 7 days after vendors have received the answers to all questions.