VHA Black Hills Sterile Instrument Maintenance and Repair Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23 is soliciting contractors for comprehensive sterile instrument maintenance and repair services for the VHA Black Hills Health Care System under solicitation number 36C26325Q1002. The procurement seeks a contractor to provide monthly on-site preventative maintenance and repair services for an extensive inventory of surgical instruments across multiple VA facilities, including the VA Black Hills Medical Center and Fort Meade Medical Center. Key requirements include maintaining instrument sets ranging from 2 to 141 instruments per set, providing an online digital tracking system, performing repairs according to original manufacturer specifications, and operating a mobile repair lab capable of servicing both critical and routine instrument sets. The contractor must perform comprehensive maintenance including sharpening, cleaning, calibrating, and testing instruments across multiple categories such as scissors, forceps, osteotomes, curettes, and specialized surgical tools. Questions regarding this solicitation were due by July 30, 2025, at 12:00 Central Time, with proposals due by August 8, 2025, at 17:00 Central Time.

This opportunity does not utilize any set-aside designations and will be evaluated under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract requires specific performance standards including 48-hour turnaround times for urgent repairs and 7-day completion for routine maintenance, with monthly reporting and documentation requirements. Services must be performed at multiple locations within the Black Hills Health Care System, with the primary place of performance listed as 50 Sheridan Street, Fort Meade, South Dakota. The solicitation includes requirements for security clearances and mandates that all work be performed according to original manufacturer specifications with comprehensive digital tracking capabilities. An amendment has been posted responding to vendor questions, which modified the service frequency from twice-weekly to monthly visits and provided clarifications on repair scope and detailed inventory specifications.