Venue/Conference Rooms, Lodging/Sleeping Rooms and Meals/Refreshments (Dulles Airport area)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- S5121A25QE010
- Agency
-
Defense Contract Management Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Dulles, Virginia 20166, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Contract Management Agency is seeking venue and hospitality services for the 2025 Aircraft Operations Safety Summit through Request for Quotation S5121A-25-Q-E010. The procurement covers comprehensive conference facilities including a main auditorium for 230 attendees, five breakout rooms with audiovisual equipment, single-occupancy lodging accommodations, and complete meal services (breakfast, lunch, and dinner) for up to 875 participants. The contractor must own and operate all facilities at a single location within 12 miles of Dulles International Airport and cannot serve as an intermediary party. The contract will be awarded to the lowest-priced, technically acceptable offeror, with room and meal costs required to stay within local government per diem rates. Quotes are due July 30, 2025, at 0800 Eastern Daylight Time, with technical capability responses limited to five pages maximum.
This opportunity is designated as a 100% small business set-aside under NAICS code 721110 (Hotels and Motels) with a small business size standard of $40 million. No incumbent contractors or potential award values are specified in the solicitation documents. The performance period runs from September 15-19, 2025, supporting the Aircraft Operations Safety Summit that aims to foster organizational safety culture, ensure policy compliance, and share best practices within DCMA's Aircraft Operations Directorate. The contractor must maintain high-quality service standards with performance measures allowing only a 5% failure rate across various service categories. All services must be performed at a venue location within the specified 12-mile radius of Dulles International Airport in Virginia, with the contractor providing dedicated event coordination and comprehensive facility management throughout the five-day event.
Notice text
This solicitation will result in a contract IAW FAR Part 12,13, and 15 (where stated). IAW FAR Part 12.603(c)(1), (i) this is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) Solicitation S5121A-25-Q-E010 is issued as a request for quotation (RFQ).
(iii) Solicitation S5121A-25-Q-E010 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 6/11/2025.
(iv) This is a 100% small business set-aside, NAICS code 721110, small business size standard of $40,000,000.00.
(v) Contract line item number(s) (CLIN), services, quantities, and units of measure are included in the RFQ and summarized in the attached RFQ Standard Form 13
(vi) Solicitation S5121A-25-Q-E010 is for hotel rooms, conference/breakout rooms/audio and visual and meals/snack services.
(vii) Period of Performance is September 15 through September 19, 2025, in the Dulles Airport area.
(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the provision.
(ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services and the specific evaluation criteria to be included in paragraph (a) of that provision. If this provision is not used, describe the evaluation procedures to be used.
(x) Offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.
(xiii) Additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this Solicitation.
(xv) Quotes are due July 30, 2025, 0800 Eastern Daylight Savings Time (EDST).
(xvi) The point of contact for this solicitation is Charlene Maneafaiga, Charlene.M.Maneafaiga.civ@mail.mil. Email is the sole source of communication. Phone calls will not be accepted.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Venue/Conference Rooms, Lodging/Sleeping Rooms and Meals/Refreshments (Dulles Airport area) | Award Notice | |
| This notice | Solicitation | |
| Venue/Conference Rooms, Lodging/Sleeping Rooms and Meals/Refreshments (Dulles Airport area) | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Preventing and Countering Axis Resistance Forum Lodging Support Services | Washington Headquarters Service | Total Small Business | |
| Group of Seven (G7) Host Year Integrated Event Management, Production, and Logistical Support | — | Total Small Business | |
| Hotel Conference Package | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity