Solicitation Amendment SF30 - S5121A25QE0100001.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

L.1. Combined Synopsis/Solicitation

This solicitation will result in a contract IAW FAR Part 12, 13 and 15 where stated.

IAW FAR Part12.603(c)(1), (i) this is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) SolicitationS5121A-25-Q-E010 is issued as a request for quotation (RFQ).

(iii) SolicitationS5121A-25-Q-E010 and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 dated 6 /11/2025.

(iv) This is a 100%small business set-aside, NAICS code 721110, small business size standard of $40,000,000.00.

(v) Contract line item number(s) (CLIN), services, quantities, and units of measure are included in the RFQ and summarized below:

CLIN Services Quantity Unit

0001 Conference/Breakout Rooms/Audio & Visual 1 Lot

0002 Lodging Expressed in Hotel Nights) 875 Each

0003 Meals and Snacks 1 Lot

(vi) SolicitationS5121A-25-Q-E010 is for hotel rooms, conference/breakout rooms/audio and visual and meals/snack services.

(vii) Period of Performance is September 15 through September 19, 2025, in the Dulles Airport area.

(viii) The provision at , Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and a statement 52.212-1 regarding any addenda to the provision.

(ix) The provision at 52.212-2,Evaluation-Commercial Products and Commercial Services and the specific evaluation criteria to be included in paragraph (a) of that provision. If this provision is not used, describe the evaluation procedures to be used.

(x) Offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

(xi) The clause at , Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition and a 52.212-4 statement regarding any addenda to the clause.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

(xiii) Additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this Solicitation.

S5121A25QE0100001

https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_4

(xv) Quotes are due July 30, 2025, 0800 Eastern Daylight Savings Time (EDST).

(xvi) The point of contact for this solicitation is Charlene Maneafaiga, . Email is the sole source Charlene.M.Maneafaiga.civ@mail.mil of communication. Phone calls will not be accepted.

L.2. Addendum to 52.212-1 - Instructions to Offerors - Commercial Products and Commercial Services (MAR 2023)

Text in the below paragraphs is supplemented as follows:

(b)(i) Submission of offers. Submit signed and dated proposal to the office specified in this Request for Quote (RFQ) at or before July 30, 2025, 8:00 am Eastern Time (ET).

(ii) Include a clear Technical Capability of services offered to meet the Government's requirement outlined in the Performance Work Statement (PWS) and shall not be a regurgitation of the PWS. Failing any of these technical capabilities, may result in disqualification from award. The following factors shall be addressed by the Offeror's quote in a pass/fail method to determine technical capability:

(A) The venue/location must be 12 miles or less from the Dulles International Airport (IAD),

(B) The quote must demonstrate and attest the offeror owns, will provide all facilities (lodging and conference rooms) at a single location (all lodging occupants must be housed at the same site as the lodging/room) during the entire period of performance.

(C) The quote must demonstrate and attest the offeror is not an intermediary party to executing the required services (can not be an event coordinator, consultant nor third party), AND

(D) The cost of the rooms and meals shall not exceed the local Government per diem rates. Room and meal details should be included in the offeror's quote to determine satisfactory standards IAW the PWS.

(2) In review of CPARS; offerors with no past performance will be rated as acceptable. The evaluation team's personal knowledge of past performance for similar services can be used for evaluation.

(m) Format for Submission. Submit proposal, complete with the following information:

(i) Cover Sheet. The cover sheet will not count towards the page limits. A cover sheet shall be included with each volume, clearly marked with the Volume Name, RFQ number, date submitted, acknowledgement of any amendments, the Proposer's firm name, address, Taxpayer ID number, CAGE code, Unique Entity Identifier, small business status and the Quoter's POC name, phone, and email. A table of contents, if included, will not count towards the page limits.

(ii) Technical Capabilities; a maximum of 5 pages to include diagrams and pictures. Electronic submissions, text, and graphics must be readable using Microsoft Office or Adobe Acrobat.

(iii) Pricing completed from RFQ Section B "Supplies or Services & Prices or Costs", page 3. Include any clarifications, assumptions or constraints, if any, a maximum of 1 page.

(n) Communication with the Government: Offeror may email written questions requesting clarification of the RFQ to the Contracting Officer at Charlene. M.Maneafaiga.civ@mail.mil no later than July 28, 2025, 8:00 am (ET).

(End of Addendum)

S5121A25QE0100001

S5121A25QE0100001

ATTN PROCUREMENT CENTER, 3901 ADAMS AVENUE, BLDG 10500

FORT GREGG ADAMS, VA 23801

UNITED STATES

Charlene Maneafaiga, Email: charlene.m.maneafaiga.civ@mail.mil Telephone: 7193323408 AdminBy:

SCD: PAS: