Venue and Support for the 2026 Sergeant Major of the Marine Corps Symposium
Closed Solicitation Posted
- Solicitation number
- M00264-26-Q-JW09
- Agency
-
Marine Corps
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- District of Columbia 20001, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Marine Corps Regional Contracting Office in Quantico, Virginia seeks a venue and conference support services for the 2026 Sergeant Major of the Marine Corps Symposium, with quotations due May 27 at 4:00 PM Eastern Time and questions due May 26 at 4:00 PM. This is a 100% Small Business Set-Aside.
Place of performance is within 25 miles of one of the three major airports in the Washington, DC metropolitan area. The period of performance runs July 20–24, 2026, with all spaces and equipment fully set up by the afternoon of Monday, July 20.
The venue must provide one ballroom for a General Session accommodating up to 106 people, one ballroom for a Spouse Session accommodating up to 30 people, three breakout rooms for approximately 25 people each, an Operations Center for 10 people with four 6-foot rectangle tables and outlets for 10 computers plus IT equipment, one private office for the Sergeant Major of the Marine Corps, and one green room. Audio-visual and technical support must include three LCD projectors with necessary connectors and laser pointers, podiums and microphones (including wireless lavalier) for ballrooms, and reliable LAN and WiFi connectivity in all event spaces. Amendment 0001, posted May 26, requires readily available technical support for immediate troubleshooting during equipment malfunction, with daily operational hours approximately 0800 to 1700. The amendment adds an optional guest room block of approximately 85 rooms at no cost to the Government, booked and paid separately by attendees.
NAICS code is 721110, Hotels (except Casino Hotels) and Motels. PSC code is X1AB. Award will be Firm Fixed Price. Evaluation is best value, considering price and other factors including past performance and fair and reasonable pricing.
Quotations must be submitted electronically to Contract Specialist Jesse T. Wise at jesse.t.wise.mil@usmc.mil.
Notice text
2 versions
Update #2 · Latest ·
*AMENDMENT 0001*
This notice serves to formally modify the SOW to clarify A/V support by requiring readily available technical support to perform immediate troubleshooting in the event of equipment malfunction, and to establish daily operational hours of approximately 0800 to 1700. Additionally, it adds the option that the vendor MAY provide a guest room block of approximately 85 rooms at no cost to the Government (booked and paid separately by attendees). This change is made to clear confusion regarding the technical requirements and address vendor questions. Quotations are still due 27 May 2026 at 4:00 PM EST.
***
The Regional Contracting Office in Quantico, VA is seeking a vendor to provide conference rooms, audio-visual equipment, and support services for the 2026 Sergeant Major of the Marine Corps Symposium.
The period of performance is 20-24 July 2026.
Key Requirements Include:
-
Meeting Spaces:
-
One ballroom for a General Session to accommodate up to 106 people.
-
One ballroom for a Spouse Session to accommodate up to 30 people.
-
Three breakout rooms for approximately 25 people each.
-
An Operations Center for 10 people with specified equipment.
-
One private office and one green room.
-
-
Audio-Visual & Technical Support:
-
Three LCD projectors with necessary connectors and laser pointers.
-
Podiums and microphones (including wireless lavalier) for ballrooms.
-
Reliable LAN and WiFi connectivity in all event spaces.
-
-
Location:
-
The venue must be located within 25 miles of one of the three major airports in the Washington, DC metropolitan area.
-
-
Setup: All spaces and equipment must be fully set up by the afternoon of Monday, 20 July 2026.
Submission Information
Questions Due Date: 26 May 2026 at 4:00 PM (Eastern Time)
Quotations Due Date: 27 May 2026 at 4:00 PM (Eastern Time)
Quotations must be submitted electronically to:
-
Contract Specialist: Jesse T. Wise
-
Email: jesse.t.wise.mil@usmc.mil
Offers received after the due date and time may be deemed ineligible for award.
Update #1 ·
The Regional Contracting Office in Quantico, VA is seeking a vendor to provide conference rooms, audio-visual equipment, and support services for the 2026 Sergeant Major of the Marine Corps Symposium.
The period of performance is 20-24 July 2026.
Key Requirements Include:
-
Meeting Spaces:
-
One ballroom for a General Session to accommodate up to 106 people.
-
One ballroom for a Spouse Session to accommodate up to 30 people.
-
Three breakout rooms for approximately 25 people each.
-
An Operations Center for 10 people with specified equipment.
-
One private office and one green room.
-
-
Audio-Visual & Technical Support:
-
Three LCD projectors with necessary connectors and laser pointers.
-
Podiums and microphones (including wireless lavalier) for ballrooms.
-
Reliable LAN and WiFi connectivity in all event spaces.
-
-
Location:
-
The venue must be located within 25 miles of one of the three major airports in the Washington, DC metropolitan area.
-
-
Setup: All spaces and equipment must be fully set up by the afternoon of Monday, 20 July 2026.
Submission Information
Questions Due Date: 26 May 2026 at 4:00 PM (Eastern Time)
Quotations Due Date: 27 May 2026 at 4:00 PM (Eastern Time)
Quotations must be submitted electronically to:
-
Contract Specialist: Jesse T. Wise
-
Email: jesse.t.wise.mil@usmc.mil
Offers received after the due date and time may be deemed ineligible for award.
Files
| File | Type | Posted |
|---|---|---|
| E1. Combined Synopsis Solicitation Amendment 00001.pdf | ||
| A1. SOW SMMCS.pdf | ||
| A1. SOW SMMCS.pdf | ||
| D1. Combined Synopsis Solicitation.pdf |
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